Office Coordinator

4 days ago

Vancouver, Canada Spexi Full time

At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting endeavours.

**Location**:
In this position, you will be working out of our exciting new office in the 800 block of Powell Street, offering a dynamic work environment. Additionally, we provide flexibility for occasional remote work, when needed.

**About you**:
We’re seeking an individual passionate about office management, with a keen eye for detail and a proactive approach to their work. If you thrive on taking ownership of your responsibilities and enjoy building processes from scratch, we want to hear from you.

**Responsibilities**:

- Lead the set-up of our new office space, ensuring compliance with WorkSafeBC regulations to create a safe and healthy work environment.
- Coordinate office activities and operations to ensure efficiency and compliance with company policies.
- Support HR functions, including onboarding support, event planning, benefit enrolment, training and development support when needed.
- Manage travel planning and bookings for company requirements.
- Manage office supplies inventory and place orders when necessary.
- Assist with accounting tasks such as processing invoices, expenses reports and other tasks.
- Assist with special projects and tasks as needed.

**What you Bring**:

- 2+ years of prior experience as an office coordinator or in a similar administrative role
- Strong Organizational and multitasking skills
- Excellent communication and interpersonal skills
- Proficient in MS Office Suite and basic accounting software
- Proactive nature with the ability to take initiative and work independently.
- Attention to detail and problem-solving skills.
- Knowledge of office management procedures and basic accounting principles.

**Bonus**:

- Additional certifications in office administration or related areas.
- Proficiency in implementing and managing cloud-based office tools such as Google Workspace or Microsoft 365, streamlining document management, collaboration, and communication processes.
- Experience in coordinating technology setups for new hires, including account setups, and troubleshooting common IT issues, ensuring a smooth onboarding experience for all employees.

**Benefits & Perks**:
Joining Spexi Geospatial means being part of a supportive and dynamic team. Here’s what we offer:

- Friendly casual environment
- Flexible hours
- Medical, Dental, vision health benefits
- Opportunities for continuous professional development and career growth
- An inclusive workplace culture that values diversity and individual contributions

Spexi believes that in order to promote innovation and creativity, employees must feel supported and valued. We are committed to providing a positive and inclusive work environment where everyone can thrive and contribute to our mission.

Compensation Range: CA$65K - CA$80K

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