Business Admin Support Coordinator

This role provides essential administrative and operational support to ensure smooth day-to-day business operations in a hospitality-focused environment. Acting as a key connector between the Leadership Team and frontline operations, this role ensures systems are organized, tasks are completed efficiently, and leadership is supported in strategic and operational priorities.

**Key Areas of Accountability**:
**1. Administration Support**
- AR - Working with Customer Accounts to receive payment
- AP - Process invoices for payment in Quickbooks
- Petty Cash - enter petty cash reports + receipts into QB and reconcile the petty cash account
- Support in Ekos and order desk entry
- Enter expense reports + mileage into QB
- Ensure compliance with internal policies and relevant hospitality regulations (e.g., licensing, safety, HR documentation).
- Proactively identify areas where administrative processes can be improved to support leadership effectiveness.

**2. Operations Support**
- Support managers with operational processes such as inventory tracking, supplier coordination, and ordering.
- Process weekly cash deposits and process and fund weekly tip distribution
- Help coordinate events and participate in training sessions, and hospitality initiatives as required.
- HR support with onboarding new employees
- Act as a communication bridge between office administration and operations teams to ensure alignment.
- Participate and support the Health + Safety initiatives at all locations including participating in Health + Safety Committee meetings.
- Support special projects and take on new tasks as the business evolves.

**3. Order Entry Team Support**
- Supporting pre-orders, automatic allocation orders and helping accounts reach minimum order quantities associated with their region
- Helping with communication when needed about stock outs or shortages on orders.
- Supporting coordination with accounts and Sales Reps when needed; samplings, tap handle, marketing support
- Overall support in Ekos; ie
- price changes, account updates

**Education/Experience Requirements**
- **Education & Experience**: Business Administration degree/diploma or equivalent experience in business administration.
- **Attitude**: Proactive, detail-oriented, and willing to take on new tasks and adapt to evolving business needs.
- **Industry Knowledge**: Experience in the hospitality industry (brewery, restaurant, hotel, or related environment) is **recommended**.
- **Skills**: Strong organizational skills, excellent communication, proficiency with office software (Google Suite/Microsoft Office), and basic financial literacy.

**About East Abby Hospitality Group: Who we are and how we work**

At Field House, ‘Crafting Goodness’ is the simple way we describe the purpose and commitment of our business. Craft is about ‘demonstrating skill & expertise’ across brewing, culinary, marketing and leadership areas of our business. And we believe in the ‘inherent goodness’ of people, community, sharing quality food & beverage and the concept of using a business as a force for good.

East Abby Hospitality is Field House's parent company, and includes our modern burger joint BRGR BRGR as well as our new Amici Italian Winebar + Osteria, all located in Downtown Abbotsford. This would be a combination role for a few of these businesses.

If you value community, innovation, personal growth, inspiring products/experiences and meeting/working with a team of diverse and inspiring people along the waywe think you’ll enjoy it
- **Must have valid work permit to work in Canada**_

Pay: From $45,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Paid time off
- Store discount
- Vision care

Ability to commute/relocate:

- Abbotsford, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Hospitality: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person