Administrative Assistant

2 weeks ago

New Westminster, Canada Seniors Services Society of BC Full time

**Society Profile: Seniors Services Society is a non-profit agency located in New Westminster, B.C. which provides support services for seniors in New Westminster to live independently, as well as housing information across BC and outreach services for seniors in the Lower Mainland.**

**Purpose: Within the vision and mission statements of the Seniors Services Society, the Administrative Assistant, reporting to the Administrative Manager, will welcome all clients and visitors and generally ensure that there is strong communication between staff, volunteers and visitors.**

**Key Work Objectives**:
**Reception**
- Operate a multi-line switchboard
- Triage all incoming calls and messages to appropriate department and/or staff member
- Receive clients and visitors to the agency and assist them when needed
- Crisis prevention/support and de-escalation experience needed
- Process received and provide receipts
- Process/distribute incoming and outgoing mails daily
- Keep track of staff whereabouts using Outlook Calendar and cancel/modify appointments for staff members who called in sick
- Book housing appointments for the Seniors Housing Navigator
- Maintain appropriate statistical data for reception logs and social media
- Restock and organize materials in the Office Resource Libraries
- Provide training for all staff on basic reception duties
- Other duties as assigned by the manager

**Accounting/Administration**
- Bookkeeping
- Payroll
- A/R and A/P
- Experience with SAGE
- Provide administrative support when requested as assigned by the manager
- Handle Housing Directory inquiries and updates
- Create and maintain necessary templates and tools for assigned duties
- Other duties as assigned by the Manager

Other Knowledge, Skills and Abilities:
Bookkeeping/Accounting and payroll experiences are a great asset for this position.

Salary range is $44,850 - $48,750/year. A competitive benefit package is included after the successful completion of the 4-month probationary period. This is a full-time regular position: 37.5 hours per week, Monday to Friday, 8:30 am to 4:30 pm.

How to Apply:
Contact:
Gagan Grewal-Madaan

Administrative Manager

Seniors Services Society of BC

750 Carnarvon Street, New Westminster, BC, V3M 1E7

Fax: 604-520-1798

**Salary**: $22.00-$25.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- New Westminster, BC V3M 1E7 (required)

Ability to Relocate:

- New Westminster, BC V3M 1E7: Relocate before starting work (required)

Work Location: In person

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