Purchasing & Production Planning Coordinator

5 days ago

Delta, Canada Crevier Full time

**REPORTING RELATIONSHIP**:
The Product Management Coordinator reports directly to the Operations Manager-BC.

**JOB SUMMARY**

Under the direction of the Operations Manager-BC, the Purchasing & Production Planning Coordinator is primarily responsible for sourcing goods and maintaining the integrity of the inventory in the system. Purchasing, Payables and Production are the key tasks.

**RESPONSIBILITIES.**Prepare purchase orders for all inventory items and services required by the business;
- Receiving - ensure all PO’s are received correctly with matching invoices;
- Process all suppliers' invoices with proper GL codes and submit them for approval and payment, collaborating with the finance department to amend pricing and receiving discrepancies;
- Purchasing - ensure inventory levels are optimal for positive customer experiences, balanced with total inventory value;
- Use the Toolbox PO receiving to manage purchase order proper closing;
- Monitor and forecast upcoming levels of demand for raw materials, finished goods, and components using the planning tools (MRP);
- Analyze inventory movement patterns and adjust the system parameters of stocking levels;
- Ownership of Product Master File, ensuring cost and Bill of Materials accuracy;
- Manage third-party vendor relationships and monitor company inventory at those vendors;
- Communicate with internal stakeholders when product receiving and/or production delays occur;
- Develop relationships with suppliers to resolve delivery and quality concerns;
- Develop and implement processes to manage Old and Slow (Obsolete) inventory;
- Develop a system to track SKU’s with limited shelf life and ensure stock rotation practices are followed;
- Ensure vendor database is current and complete;
- Run the Finished Product Planning at least twice a week to ensure work orders are created and aligned for production;
- Work closely with the production team to ensure the scheduled work orders are completed on time, and adjust them to reflect the correct quantities and dates;
- Close work orders;
- Print labels when required;
- Liaise with IT regarding enhancements to purchasing and inventory management tools;**COMPETENCIES & QUALIFICATIONS**

**Technical skills**:
Advanced skills with Microsoft Office (Outlook, Excel and Word);
-Analytical and problem-solving skills;
-Experienced user of PowerWare;
-Fluent in English spoken and written.

**Relational skills**:
Excellent communication, teamwork and interpersonal skills;
-Strategic thinker with a good understanding of operations principles;
-Team spirit and understanding of the importance of positive customer experiences;
-Good sense of organization, time management and attention to detail.

**REQUIRED QUALIFICATIONS**:

- **Education**: Diploma in supply chain management, business administration or related fields.
- **Experience**: Minimum of 5 years in supply chain, procurement or similar role;
- **Languages**: Fluent in English spoken and written is mandatory.

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