Executive Assistant to The Vice President, Human

Employee Group:
**Administration/Management**
- Hours of Work (BCGEU):
- # of openings:
**1**
- Hours Per Week (BCGEU):
- Pay Level:
**5 - Administrative Salary Grid**
- Days of Work (BCGEU):
- Employment Type:
**Permanent Full Time**
- Internal Closing Date:
**Open Until Filled**
- Travel Frequency:
**Occasional travel between campuses is required.**
- External Closing Date:
**Open Until Filled**
- Competition ID:
**2302**

**Kwantlen Polytechnic University**

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

**JOB OVERVIEW: EXECUTIVE ASSISTANT TO THE VICE PRESIDENT, HUMAN RESOURCES**

The Executive Assistant to the VP, HR performs a wide variety of complex and confidential administrative duties and has a strong communication role in support of the Vice President, Human Resources.

The Executive Assistant performs duties that require considerable confidentiality and sensitivity, initiative, tact, maturity, and independent judgment. The Executive Assistant demonstrates discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature; establishes work priorities and remains flexible; possessing strong interpersonal, organizational, and communication skills.

The Executive Assistant has regular contact with Senior Executive and other leadership teams as well as the operating divisions’ management team members. The Executive Assistant is a communication liaison within and outside of Human Resources and receives questions from key parties across the organization. The Executive Assistant has a strong internal and external communication role including liaising with key parties across the university, law firms, PSEA, and external organizations to discuss objectives, issues, and priorities.

**EDUCATION & EXPERIENCE**
- Minimum of 5 years recent related experience in a senior administrative support role.
- Bachelor’s degree in a relevant field preferred.
- Experience monitoring budget expenditures.
- Experience in a communications field desirable.
- Or an equivalent combination of education and experience.

**QUALIFICATIONS**
- Ability to work independently and to resolve administrative issues/problems.
- Professional and personal attributes that provide a positive impression of the senior administrative office.
- Demonstrated ability to model appropriate professional, ethical and collaborative behaviours consistent with the responsibilities of this position.
- Demonstrated ability to use related equipment including word processing, spreadsheet, data base, and presentation software at an advanced level.
- Demonstrated flexibility to meet and adapt to changes in organizational priorities.
- Discretion and ability to maintain confidentiality.
- Outstanding organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
- Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries.
- Demonstrated interpersonal and strong writing skills to provide effective administrative support at the executive level.
- Demonstrated ability to provide guidance and direction to others.
- Demonstrated tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
- Demonstrated time management skills to manage own workload as well as assist others in meeting deadlines.
- Demonstrated physical ability to carry out the duties of the position
- Ability to travel between campuses is required

click here for a more detailed job description

**A hybrid working arrangement is available for this role.**

**Does this role sound like it was made for you, yet you don’t check every box?**

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

**Note to Applicants**:
We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.