Secretary 3

1 week ago

Winnipeg, Canada Shared Health Full time

**Requisition ID**: 380665

**Position Number**: 20076709

**Posting End Date**: May 14, 2025

**City**: Winnipeg

**Employer**: Shared Health

**Site**:Shared Health - Grace Hospital

**Department / Unit**: Diagnostic Imaging - GGH

**Job Stream**: Non-Clinical

**Union**: CUPE

**Anticipated Start Date**: June 2, 2025

**FTE**:1.00

**Anticipated Shift**: Days

**Work Arrangement**: In Person

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

**Salary**:$22.802, $23.486, $24.190, $24.917, $25.664, $26.432

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Duties include:

- Acts as a receptionist to the Patient Relations Office and Social Work Departments, taking and relaying messages, sorting and distributing mail, answering general inquiries, and fulfilling requests to search for lost items.
- Provides clerical assistance to the Patient Relations Officer, including maintaining RL6 Feedback Files, formatting correspondence, preparing agendas, scheduling meetings, preparing minutes and other work materials as directed.
- Maintains supply inventories for resource material, office supplies, and other administrative equipment for the Patient Relations, Social Work and/or Spiritual Health departments as directed.

**Experience**:

- Minimum two years previous related experience, preferably in a health care setting.
- Experience in liaising with Health and Social Services resources is definite asset.
- Experience in voice transcription, medical terminology (pass mark 75%), and report generation required.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Typing 55-60 wpm.
- Proficient in the use of Microsoft Office including Word, Excel, PowerPoint, Publisher and Access required.
- Knowledge of audio-visual and virtual connection software programs an asset.
- Must be able to function independently.
- Good interpersonal communication skills and demonstrated diplomacy required.

**Physical Requirements**:

- Continuous exposure to clients, patients and families who may be difficult to deal with.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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