Administrative Assistant

The Town of New Tecumseth is looking for an administrative professional to join our Parks, Recreation and Culture team.

Why work with us?

Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment. Additionally, the Town offers the following perquisites:
flexible work environment, including ability to work from home up to two (2) days per week

employer paid health and dental benefit packages

competitive salaries

OMERS pension plan

free gym membership at Town recreation centres

professional development opportunities

This position provides administrative support to the Director; assists the Director in the implementation of Council Policy for Parks, Recreation and Culture; coordinates and performs the administrative activities of the Director’s Office; responds to requests and/or appropriately redirects action items and follows up. The position also acts as the administrative liaison with internal and external stakeholders; assists with meetings and capital projects lead by the Director, organizes park openings, community consultation meetings, and administers the Community Grant Program and supports a high quality of parks, recreation and cultural service.

**Responsibilities**:
Inputs Council Reports administered by the Director’s office into Civicweb as required and reviews departmental Council Reports prior to Director’s review to ensure that Departmental and Corporate deadlines are being met.

Compiles information for reports to Council on various items as required to be included in reports prepared by the Director. Prepares basic template reports and drafts reports and supplementary documentation for Director’s approval.

Supports Capital projects managed by the Director, such as the Master Plans and Secondary Plans, New Facility Replacement or Development Projects, and Trans Canada Trail Projects including tracks all invoices and monitors capital budgets; compiles background documentation; acts as liaison with consultants, stake holders, developers and landscape architects as necessary; drafting and updating website information and promotional material.

Maintains the agreements’ database; ensures information is current and required updates or renewals are flagged; administers the review of certain agreements by Town staff and solicitor.

Drafts upper governmental Funding Applications, collects all related documentation and submits final reporting, such as Simcoe County’s Trails Connecting Communities Program, Trans Canada Trail Funding and Community Infrastructure Programs.

Ensures efficient records management for the Director’s Office in accordance with the Town’s Records Management System by maintaining manual and computerized records; archives as required.

**Qualifications**:
Requires a diploma in Business Administration or a related field.

Requires 3-4 years of related experience in a municipal environment. Parks, Recreation and Culture office administration would be an asset.

Ability to work independently on a variety of assigned tasks or confidential matters and to use judgment in decision making including determining priorities in order to meet deadlines.

Knowledge of the policies, regulations, procedures and services of a municipal government required; Parks, Recreation and Culture would be an asset.

Knowledge of basic accounting principles and practices.

Knowledge of various computer software packages including Microsoft Suite (Excel, Word, Power Point, Access, Outlook) and Corel Draw would be an asset.

**Salary**: $54,035.80 - $67,558.40, plus employer paid benefits and OMERS pension plan

**Hours**: 35 hours per week, Monday to Friday, 8:30 a.m. - 4:30 p.m.

To apply, please submit a cover letter, resume and copies of the required credentials (diploma, training, etc) by May 18.

We thank you for your interest; however, only those selected for an interview will be contacted.

The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.