Scheduling and HR Coordinator

1 week ago

Nepean, Canada Total Communication Environment Full time

**Overview**:
TCE is seeking a highly organized and detail-oriented individual to join our team as a Talent and HR Specialist. This dynamic position combines Human Resources support with scheduling and on-call responsibilities to ensure smooth operations across our 13 group homes for adults with developmental disabilities.

As part of the HR team, you will assist in recruitment, onboarding, and maintaining employee records. In your scheduling role, you will be responsible for coordinating staff schedules, managing call-ins, and ensuring shift coverage. This position requires strong communication skills, the ability to adapt to changing priorities, and a commitment to supporting the individuals we serve.

This is an excellent opportunity for a motivated professional looking to make a meaningful impact in a supportive and collaborative environment. This position is currently vacant.

**Key Responsibilities**:

- **Scheduling and On-Call Duties**:_
- Develop, maintain, and update staff schedules to ensure appropriate coverage for all shifts.
- Coordinate replacement staff for unplanned absences, ensuring coverage aligns with the needs of each home.
- Act as the primary point of contact during on-call shifts, addressing urgent staffing and operational needs.
- Communicate schedule changes promptly to employees and supervisors.
- Ensure accurate record-keeping of shift changes and employee availability.
- Utilize scheduling software to streamline processes and improve efficiency.
- **Human Resources Duties**:_
- Maintain accurate and up-to-date employee records (digital and physical).
- Prepare HR documents, including employment contracts, offer letters, and termination notices.
- Provide support in onboarding and offboarding processes, ensuring smooth transitions.
- Assist in processing payroll and responding to employee inquiries regarding pay and benefits.
- Ensure compliance with employment laws and organizational policies.
- Generate HR reports on metrics such as turnover, absenteeism, and training.
- Organize and track employee training, including certifications like CPI and First Aid/CPR.
- Respond to employee concerns and escalate issues when necessary.

**Qualifications**:

- Post-secondary education in Human Resources, Business Administration, or a related field.
- Previous experience in human resources, scheduling, or on-call coordination is preferred.
- Strong organizational and time-management skills with the ability to multitask.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and familiarity with HRIS or scheduling software.
- A high degree of professionalism and discretion in handling sensitive information.
- Knowledge of employment laws and regulations in Ontario is an asset.
- Ability to work flexible hours.

Schedule:
Full time, 40 hours per week: Monday - Thursday 6am-4pm

Pay: From $30.46 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 1 year (preferred)

Work Location: Hybrid remote in Nepean, ON K2E 7K3

Application deadline: 2024-12-13

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