Executive Assistant

1 week ago

Regina, Canada The Atlas Hotel Full time

**✨**Now Hiring: Magical Executive Assistant (aka Office Fairy**Apprentice**)**✨**

Our General Manager — known as the Fairy Godmother here at the hotel — is on a noble quest to find a magical apprentice to join our enchanted realm. She makes wishes come true daily, but even fairy godmothers need a helping wand now and then.

That’s where **you** come in.

Are you the kind of person who can wave a metaphorical wand and make calendars align, chaos settle, and projects sparkle? We’re searching for a magically-minded Executive Assistant to support our team — someone organized, proactive, and maybe just a little bit enchanted.

**Your Mission (Should You Choose to Accept)**:

- Keep the office (and key leaders) running like clockwork — or better, like a finely tuned enchanted carriage.
- Manage calendars, schedule meetings, and coordinate events with the grace of someone who’s mastered time-turning.
- Conjuring training sessions and follow-up gatherings with seamless scheduling magic, ensuring everyone is exactly where they need to be (with mínimal time-turner usage).
- Receiving concerns like a calm oracle, sorting and prioritizing them.
- Uplifting crew culture and morale by sprinkling joy, encouragement, and thoughtful support into every team initiative.
- Summoning and organizing data, statistics, and project details
- spreadsheet sorcery at its finest.
- Lending your wand (and brainpower) to the HR team, offering steady support as projects evolve and grow.
- Gently nudging departments and managers with timely reminders and check-ins — like a friendly spell that keeps tasks on track.
- Providing administrative magic through research, note-taking, and multitasking wizardry — the kind that makes “How did this get done already?” a common phrase.
- Assisting with special projects as they appear — ready to leap into action like a magical sidekick with a perfectly organized to-do list.

**What You Bring to the Magic Circle**:

- Proven experience in administrative or executive support roles.
- A natural talent for organization, prioritization, and solving problems before they become problems.
- Strong communication skills — verbal, written, and maybe even telepathic.
- Comfort with common office tools (Microsoft Office, etc.)
- Positivity, discretion, and a sense of humor (or at least tolerance for office puns and spontaneous sparkles).

**About Us**:
As an independent, locally-owned establishment, we invest in our hotel, foster an exceptional Crew, and strive for unparalleled guest experiences. Our Core Values - Above & Beyond, Fastidiousness, Got This, Unconventional, and Neighbourly - steer us toward service excellence. Our offerings include free parking, daily Crew lunches, health benefits, engaging crew events, and other fantastic perks.

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