Administration - Team Lead

2 days ago

Toronto, Canada Toyota Canada Full time

Job Description

Administration-Team Lead

R3

Scarborough, ON

Toyota Canada Inc. (TCI) is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

What Sets Us Apart?

A focus on People, Passion for Toyota, Innovation and Make Things Better has made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

Job Summary:
What We’ll Bring:
- A hybrid work environment- A work environment built on teamwork, flexibility and respect- Competitive compensation package including health and dental benefits, and bonus- Health and dental benefits effective immediately- Company pension plan with matched contribution- Associate vehicle discount program- Professional growth and development programs to help advance your career, as well as tuition reimbursement- Fitness reimbursement- Great company culture - Respect for people and continuous improvement is at our core- Paid holiday shutdown and competitive paid time off benefits- Summer Hours - condensed work week during the summer- Sabbatical Leave Program

What You’ll be Doing:
- Supervise mailroom, cafeteria/micro-market, space planning operations and building technicians in GTA.- Assign responsibilities and manage performance. Manage vendor relationship, ensuring KPI/SLAs are met. Resolve day to day issues/escalations.- Systems administration and Subject Matter Expert for facilities management, visitor management, mailroom management, access control and camera systems.- Liase with TCI security team and support with reporting from access control system- Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.- Create operating procedures and review annually or as changes in procedures occur- Approve/delete travel profiles, meet with vendor, communicate vendor updates, and communicate changes in protocols. Contact person for associate escalations.

What You’ll Bring:
- Post-secondary/college diploma in Business administration, office administration, business continuity, records management, project management, or related experience.- Two years of work-related experience- Excellent written and verbal communication skills- Ability to multi-task and prioritize various requests from different employees at the same time- Outstanding organization and time management skills-
- General knowledge of building and electrical/mechanical maintenance is an asset- Proactive problem solver- Other duties as assigned

What You Should Know:
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law.

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