Administrative Assistant

**Job Description**:
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

As an **Administrative Assistant**, you will be responsible for providing confidential administrative support to, and completing research on, a variety of topics for the Managers of Patient Services. This includes preparation of presentations, reports, correspondence, and coordination of meetings and calendars. Working both independently and in a team environment, the Administrative Assistant works in a fast-paced environment while maintaining accuracy and reliability of work performed.

This is a permanent full time position in our Woodstock location.

What will you do?
- Prioritize information needed, and prepares briefing materials and background documents for meetings or pending decisions for the Manager.
- Prepare agendas and takes minutes at meetings.
- Act as a liaison in matters involving committees of the Manager and matters requiring interdepartmental coordination.
- Prioritize and manage the Manager’s calendar, set up meetings on the Manager’s behalf and resolve scheduling conflicts.
- Handle logistics for travel, accommodation, seminars, meetings and presentations.
- Directly respond or coordinate responses to requests for information from internal/external parties.
- Develop and maintain a document management system.
- Complete projects as assigned.
- Maintain status reports for departmental projects.
- Initiate and maintain data management reports and provide analysis for Manager’s review.

What must you have?
- Greater than one (1) year Post-secondary diploma in Administration or Business or a related field
- Greater than one (1) year of experience providing a variety of complex administrative services to a team.
- Experience in a health care environment considered an asset.
- Demonstrated verbal and written communication skills to communicate effectively with staff at all levels, including the public and to prepare/edit drafts.
- Demonstrated time management, organizational, and attention to detail skills and abilities to prioritize multiple, often conflicting demands.
- Demonstrated ability to work under pressure and meet deadlines.
- Ability to organize and prioritize assignments based on knowledge of Ontario Health atHome South West, as well as functional and portfolio areas to work effectively and efficiently for a number of staff with differing work styles.
- Basic knowledge of Ontario Health atHome business strategies, objectives, priorities, and programs.
- Basic understanding of the Ontario Health atHome’s stakeholders as well as overall issues and priorities within the health care sector.
- Knowledge of commonly accepted office and administrative practices, processes and procedures (e.g. file maintenance, customer service etc.).
- Comprehensive knowledge of and proficiency with Windows-based hardware/software and inter/intranets.
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?
- Ability to speak French or another second language

What do we offer?

**We know wellness is supported with work-life balance.** In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan

Who we are

**We are Ontario Health atHome**, ready to serve every person in Ontario.** We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

**If you’re interested in driving excellence in care and service delivery**, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment
- We thank all applicants for their interest; however, only those selected for an interview will be contacted_._