Administrative Assistant

2 days ago

WhitchurchStouffville, Canada Unionville College Full time

**Key Responsibilities include**:

- As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community
- Provide immediate response to urgent requests (e.g. for nurse/first aid, or maintenance staff);
- Switchboard operation, and screening of calls to relevant faculty and staff
- Working to update necessary changes in the School database and the inputting and removal of new and retired students, respectively; in charge of ONSIS submissions and reporting
- Checking attendance logs submitted by teachers for unidentified absences and following up with families each morning
- Establishing, organizing, and maintaining files, records, and reports
- Track reception supplies and maintain inventory;
- In charge of the administration of after school programs and field trips/excursions/visitors, etc.
- Provide general administrative assistance to staff as assigned, including coordinating meetings and preparing meeting support packages;
- Coordinate and manage the registration and re-registration of new and returning families, respectively
- Assisting with school special events including assemblies, photo days, and helping with large mailings
- Responsible for sending and receiving courier packages as required, as well as ordering and tracking deliveries
- As a front-of-the-house worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions

**Knowledge, Skills and Experience**:

- High School diploma or GED is required, with post-secondary training an asset **Minimum 1 year experience in an Administrative Assistant role (essential)**:

- Minimum 1 year experience in a school environment or demonstrated record of motivation to work with children (essential)
- Strong knowledge of general office procedures including taking messages, scheduling,
- Strong written and verbal skills with demonstrated ability to be able to communicate with precision **Professionalism, composure and excellent manners**:

- Flexible attitude and teamwork orientation
- Proven, tried-and-true techniques for organizing files and information
- Ability to learn quickly and multi-task in a fast-paced work environment
- Proficient with Microsoft Office Suite (Outlook, Word, Excel) and Google Suite (Docs, Sheets, Slides, Drive) with an ability to troubleshoot

**Job Location: 3844 Stouffville Rd, Whitchurch-Stouffville, ON L4A 7X5**

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Whitchurch-Stouffville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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