Contract Administrator

**This posting is for 1 temporary full-time position up to 18 months**

Reporting to the Contract Advisor this position plays a key role in supporting the department with procurement and contract management. This includes being the contract administrator for capital construction projects, life cycle, operational contracts and Fleet procurement.

**Responsibilities**:

- Take a lead role in under Threshold procurement process from initiation to completion, which includes: preparing RFx documents and sending them to potential respondents, managing the evaluation process by creating evaluation documents and tabulating scores, providing recommendations, arrange debriefs, and completing agreements,
- Maintain accurate records to track and analyze capital purchases
- Prepare and submit procurement number requests through Bonfire for over threshold procurement and contract management
- Assist in contract development, including publication of drawings, background documentation and standard form agreements
- Submit requests for contract numbers through the contract vault
- Assist with developing Tenders, Proposals, Qualifications, and Invitations
- Prepare contract documents and ensuring required insurance and bonds are received and routed through the required process, when required
- Provide support and maintenance of ongoing updates to the department's procedures and workflows
- Arrange for debriefs with vendors and stakeholders as needed
- Department contract management and follow up with Procurement Services Branch to maintain the corporate contract vault
- Ensure all proper documentation is appropriately saved and updated
- Provide support with purchase requisitions, purchase orders and invoicing as needed, as well as processing capital invoices into Oracle once Fleet units are received
- Identify and resolve accounts payable issues and provide explanations on purchases
- Request Construction Liens as part of the hold back release process

**Qualifications and Skills**:

- Related post secondary education and a minimum of 3 years' experience working with contract administration.
- Strong knowledge of contract administration procedures and record-keeping
- Excellent knowledge of the procurement procedures, contract and claims management
- Experienced In the construction process and the use of related terminology
- Knowledge of Capital Assets
- Ability to analyze data and prepare recommendations
- Strong analytical and critical thinking skills
- Exceptional verbal and written communication skills with a high level of attention to detail

**Who we are**:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

**Why Join Strathcona County**:(depending on position)
- Competitive salary and comprehensive benefits package, which includes:

- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities.
- Well-being programs and a safety culture focused on physical and psychological health in the workplace.

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.