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Project Administrator

3 weeks ago

Sherwood Park, Canada CIMS Limited Full time

**Project Administrator - Sherwood Park, AB (Leave Coverage - 12 Months)**

In the position of Project Administrator, reporting to the Project Accounting Lead - East, you will provide administrative, accounting, and project controls support to the project team. This is a 12-month leave coverage position requiring exceptional organizational, time management, and communication skills to ensure accurate payroll, timekeeping, and cost management functions.

**Duties & Responsibilities**:

- Assist and support Project Team in the production and collation of project documentation, ensuring project standards are maintained, reports and documentation are issued on time and that any required action and/or follow up is complete.
- Support Project Payroll process which include timekeeping, mobilization, demobilization, collection of documentation, daily reconciliation, etc.
- Coordination and Tracking of Hotels, Camps, Bussing and Flights for Project Crew and Staff.
- Ensure all Union Employees are paid in accordance with Union Agreements, CIMS Policies and Site/Client

**Qualifications**:

- 2+ years of payroll and timekeeping experience preferred.
- Familiarity with interpreting union agreements is an asset.
- Strong organizational skills and ability to work independently.
- Detail-oriented with excellent accuracy.
- Proficiency in Office Suite (Excel, Word, Outlook).
- Strong English communication skills, both written and verbal.
- Valid driver’s license.
- (preferred): Experience with Fieldglass, Maximo, or similar LEM programs.

**Working Conditions**:

- Travel will be required.
- Work may occur in operating plant facilities, including pulp mills, refineries, and smelters.
- High-stress situations may arise due to deadlines or investigations.
- Occasional extended work hours (possible overtime during the week, weekends & holidays).

**Physical Requirements**:

- Ability to work at a computer for extended periods.

**About Us**:
CIMS LP is 100% Canadian owned and operated mechanical contractor serving locations across Canada. CIMS provides services in the heavy industrial sector, including the largest plant shutdowns and complex industrial projects in the Oil &
Gas, Mining & Industrial, Pulp & Paper, and Power Generation industries. We have a strong reputation for executing projects on or ahead of schedule and providing critical 24-hour emergency response services. Our labour affiliations allow us to quickly mobilize highly skilled trades for emergency work, complex major capital or maintenance projects. We work closely with our project stakeholder throughout the project lifecycle to identify, implement, and enforce all aspects of work that impacts productivity, which is critical to our customer’s success.

What differentiates CIMS is Our People. Our reputation for the past 30+ years in the business have given us the ability to attract and retain high-performing staff and field supervision who are committed to our CIMS Core Values and making a positive impact every day. Our Promise is that every employee goes home injury-free and that the job is done right the first time. Our Passion is providing our customers with peace of mind with our team’s knowledge, experience, innovated thinking and integrity.

CIMS LP is committed to ensuring that reasonable accommodation is made available to people with disabilities during the recruitment, assessment and selection processes. If there's something we can do to help make the recruitment process more accessible-friendly, let us know, and we will do our best to accommodate.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $25.00-$33.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- timekeeping: 2 years (preferred)

Willingness to travel:

- 50% (required)

Work Location: In person

Expected start date: 2025-02-10