Operations Administrator

1 week ago

Cambridge, Canada Advantage Sport Full time

**Who we are**:
Advantage Sport Inc. is the leading provider of versatile, high-performance sports surfaces for a variety of environments. We are a second-generation, family-owned company that has been committed to excellence in every facet of our operations for 40 years: quality in performance, service, material and workmanship.

**We are looking for**:
The Operations Administrator, reporting directly to the Construction Manager is responsible for the administration of Ontario projects ensuring consistency with company strategy, commitments, and goals. The Operations Administrator will manage and coordinate paperwork and communications to ensure project goals and contractual agreements are met and customer requirements are fulfilled. The scope of your authority will extend to key areas such as project organization, following timelines and customer expectations, and ensuring installer and customer relationships and satisfaction.

**Responsibilities**:

- Initiates communication with and submittal of start-up paperwork to customers
- Manages project close-out including communication with customer and Accounts Receivable
- Independently addresses daily minor operational issues
- Creates installer Purchase Orders for approval of Construction Manager
- Communicates regularly with installers regarding upcoming, ongoing and completed projects
- Ensures proper Health & Safety documents for installers are on file
- Enters required data in ERP system (Netsuite) and other Operations files
- Works with Construction Manager to schedule pre-installation site visits
- May attend site visits as required
- Maintains good working relationships with General Contractors
- Acquires initial project start dates for Construction Manager
- Assists in managing schedule with Construction Manager
- Follows up with Construction Manager and Senior Project Coordinator to ensure that approvals are received and information has been filed
- Submits timely reports as required
- Gathers and files photos of site visits, installation and completed projects
- Maintains inventory and warehouse
- Manages change orders by creating documentation (quotes, estimates) and ensuring the information is added to ERP system (Netsuite),
- Communicates with Sales Staff on project status
- Schedules Operations meetings and prepares agendas as needed

**Required Skills/Experience**:

- Skills and work experience in Construction Project Administration
- Exceptional time management and organizational skills
- Strong interpersonal skills and good business acumen
- Keen attention to detail
- Ability to work independently to make decisions and solve problems
- Strong collaboration skills to work in a team environment
- Adaptability to work quickly in a fast-paced environment
- Ability to use MS Word, MS Excel, MS PowerPoint, and Google Drive
- Netsuite experience an asset

Pay: $60,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

  • Operations Administrator

    2 weeks ago

    Cambridge, Canada LiftWerx Full time

    LiftWerx is a specialized wind energy contractor which performs large corrective repairs, utilizing both ground-based cranes as well as up-tower cranes. LiftWerx offers both specialized equipment and experienced personnel to perform corrective repairs on a wide variety of wind turbines. We invite you to join LiftWerx, where we are focused on raising the...

  • Operations Administrator

    2 weeks ago

    Cambridge, Ontario, Canada Advantage Sport Full time $60,000 - $75,000 per year

    Who we are:Advantage Sport Inc. is the leading provider of versatile, high-performance sports surfaces for a variety of environments. We are a second-generation, family-owned company that has been committed to excellence in every facet of our operations for 40 years: quality in performance, service, material and workmanship.We are looking for:The Operations...

  • Senior Administrative Operations Manager

    4 weeks ago

    Cambridge, Canada Waterloo Independent School Full time

    A local educational institution in Cambridge is seeking an experienced administrator to coordinate and manage various administrative services. The ideal candidate will have over 5 years of experience, excellent interpersonal skills, and a strong sense of organization. Responsibilities include evaluating departmental operations, overseeing budgets, and...

  • Operations Administrative Support

    1 week ago

    Cambridge, Canada BMO Full time

    Application Deadline:12/08/2025Address:20 Erb Street WestJob Family Group:Wealth Sales & ServiceSupports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements.Manages client documentation for correspondence and set-up.Collaborates with internal and...

  • Administrative Service Representative

    4 days ago

    Cambridge, Canada City of Cambridge Full time

    **People, Place, Prosperity**: **Job Profile**: This position reports to the Manager of Operations, Forestry & Horticulture as well as taking guidance and direction from the Administrative Assistant, Infrastructure Services Department. The Administrative Service Representative role will provide positive and professional administrative support to the...

  • Bilingual Operations

    6 days ago

    Cambridge, Canada Superior Propane Full time

    **Bilingual Operations & Administration Support** We are hiring a Bilingual Operations Administration & Support (OAS) at our Cambridge, ON location. This is a full-time role and falls within our hybrid work model. Reporting to the Service Supervisor, this is cross-functional role that is responsible for utilizing standard procedures to provide a “best in...

  • Operations Administration Specialist-Afternoon Shift

    4 days ago

    Cambridge, Ontario, Canada WM Full time

    Job SummaryProvides clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations, including recording and reporting data.Schedule/Shift: Monday to Friday afternoon shift (start time 2:30 pm)This role is located at the new Material Recovery Facility (MRF) near Cambridge, ON (2194 Dumfries Rd,...

  • Receptionist/administrator

    2 weeks ago

    Cambridge, Canada Hala Motors Full time

    Job Description: Receptionist and Administrative Assistant Position: Receptionist and Administrative Assistant Company: Hala Motors Location: Cambridge, ON Overview: Hala Motors, a reputable car dealership in Cambridge, Ontario, is seeking a professional and dynamic individual to join our team as a Receptionist and Administrative Assistant. In this role,...

  • administrative services manager

    4 weeks ago

    Cambridge, Canada Waterloo Independent School Full time

    Education College / CEGEP Work setting Education Tasks Co-ordinate administrative services Evaluate the operations of a department providing administrative services Manage the operations of a department providing several administrative services Collect and record administrative and service fees Plan, organize, direct, control and evaluate daily operations...

  • Property Administrator

    4 days ago

    Cambridge, Canada Pier 4 Ltd Full time

    **Opportunity** At Pier 4 our portfolio of multi-family real estate assets is growing and as a result we are looking for an experienced Property Administrator to join our team in Cambridge, Ontario. We are looking for a Property Administrator who wants to be part of our exciting journey and is truly engaged in being an advocate of and executing,...