Office and Export Administrator

**What We Offer**
- Company events and wellness programs.
- Dental care, extended health care, life insurance, and vision care.
- On-site parking
- Store discounts.
- Full-time, permanent position.
- Career Growth Opportunities.

Embark on an extraordinary career at Elite Trimworks, where every day brings fresh opportunities for our associates. Our dynamic and inclusive workplace fosters connections with fascinating individuals and provides a platform for career growth. Committed to delivering the highest quality trim work and customer service, Elite Trimworks relies on a highly knowledgeable, competent, and consistently dependable team. Join our team to contribute to a compelling career, working together to provide clients with top-tier architectural products. With locations in Toronto and Florida, we proudly serve thousands of satisfied customers across Canada and the United States.

**Summary**:
The Office and Export Coordinator oversees online orders, product shipments and pick-ups, and directs staff for order accuracy and safe delivery. Additionally, the Office and Export coordinator handles transport and customs documentation, client communication, rate sourcing, vendor management, and collaboration with various team members, such as Receivers, Order Fillers & Import Coordinators.

**Responsibilities**:

- Direct the Export/Import Department to ensure accurate daily job processing, minimizing errors and costs.
- Stay up-to-date with legislative, adhesive act, CARM, TSCA, Lacey Act and NAFTA requirements.
- Oversee import/export scheduling and third-party transportation providers for cost-competitive deliveries.
- Create packing lists, BOLs, custom documents and any other required paperwork while directing team members.
- Track company shipments, create disputes, resolve discrepancies, and handle returns efficiently.
- Effectively handle and verify any shipping or freight-related disputes, ensuring timely resolution and accurate documentation.
- Request deliveries to minimize drivers' idle time and warehouse space while fully using the loading docks' capacity to organize and keep prepared shipments out of the aisles.
- Manage online order shipments, meeting company and customer delivery commitments.
- Communicate updated products, Tariffs, and changes with all shipping vendors and carriers.
- Coordinate with in-house departments for order accuracy, efficiency, and a safe working environment.
- Ensure completeness of outgoing shipments and maintain shipping systems.
- Communicate product updates, tariffs, and changes with shipping vendors.
- Manage inventory, packaging supplies, and departmental items.
- Report to Executive management and participate in daily briefs and weekly meetings.
- Review all shipping, freight, and customs documents meticulously, ensuring all information is accurate and compliant with relevant regulations.
- Perform a variety of administrative tasks including organizing documentation, handling correspondence, and maintaining filing systems among others.
- Develop productive procedures for packaging stations and supply-chain management.

**Nature and Scope**:

- Able to work under close supervision with limited latitude and independent judgment. Output undergoes detailed checks by a senior coworker and/or supervisor.
- Possess strong problem-solving skills, attention to detail, and the ability to remain calm under pressure.

**Pay Structure**:

- Starting at $20.00 hourly, after a probationary period - $21.00 hourly, and after one year - $22.00 hourly, thereafter, our annual cost of living raises will apply.

**Work Environment**:

- Comfortable indoor setting with infrequent and non-objectionable unpleasant conditions.
- The physical and psychological well-being of team members is strongly encouraged.

**Education and Experience**:

- Strong preference for a high school, diploma or GED.
- At least 2 years of experience in Logistics Coordination or 4 years of experience in administration is highly preferred
- Tech-savvy, with strong proficiency in Excel and the ability to quickly learn and adapt to new software

**About Elite Trimworks**:
At Elite Trimworks, we pride ourselves on delivering top-notch specialty architectural products along with exceptional customer service, ensuring a solid and lasting relationship with our clients. Our experienced and dedicated staff, with over 20 years of industry expertise, sets us apart from the competition. We prioritize making our customers’ experience with us easy and hassle-free, offering peace of mind throughout the entire process.

If you are a motivated individual looking to contribute to a dynamic team environment as an Office and Export Administrator, we encourage you to apply

**Job Types**: Full-time, Permanent

Pay: $20.00-$22.00 per hour

Expected hours: 40 - 45 per week

Additional pay:

- Overtime pay

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- L