Legal Records Clerk

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Legal Records Clerk, you will be responsible for records management activities as well as providing reception and office support to the Legal Services division. You will review files provided for closing and perform file management duties, including confirming the integrity of information in the City's Records Management System (Content Server). Primary duties include:

- Maintain physical and electronic records by entering and updating records in Content Server in accordance with the Corporation's Records Management Program.
- Review classifications for current and historical documents for retention or disposal to ensure alignment to the Corporate Retention and Classification Schedule (CRCRS).
- Prepare physical record boxes, completing disposition forms for electronic and physical records and submitting them for destruction.
- Update legal software (Prolaw) with pertinent information related to records management.
- Ensure record integrity, accuracy, and security in accordance with corporate standards and legislation.
- Respond to record inquiries by retrieving files and providing information.
- Provide administrative and reception support, including answering phone calls from the public and internal clients, greeting visitors, ordering and maintaining office supplies, and distributing mail.
- Support in the Business Unit Records Coordinator duties by attending meetings and relaying key records management information to staff.
- Train staff in the Business Unit's records management processes.

**Qualifications**
- A High School diploma or equivalency (e.g., GED) and at least 2 completed professional courses related to records information management in a legal setting.
- At least 2 years of experience in records management and data entry in a legal environment.
- Experience working with records management policies and practices, using Content Server or another records management software, and working knowledge of SAP Physical Objects is essential.
- Familiarity with Bylaw 54M2023 and experience using ProLaw software is an asset.

**Working Conditions**:This position requires the ability to stand for long periods of time and to regularly lift objects weighing up to 20 kilograms from ground level to a counter or trolley.**Pre-employment Requirements**
- Successful applicants must provide proof of qualifications.
- Union: CUPE Local 38
Business Unit: Law

Position Type: 1 Permanent
Location: 800 Macleod Trail SE

Compensation: Pay Grade 5 $31.27 - 41.80 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Job ID #: 311628