Administrative Assistant

2 days ago

Oshawa, Canada Ontario Tech University Full time

**Administrative Assistant - Limited Term**

**Tracking Code**:req1610

**Faculty/Department**: Faculty of Science

**Number of Positions**:1

**Appointment Type**: Limited Term,

**Hours of Work**: 35 hours per week

**Non-Union Hiring Zone**:Job Level 5 - $47,000 - $59,000

**Posting Date**:June 24, 2025

**Closing Date**: July 8, 2025 (7:00 pm EST)

**Nature of work**:
Reporting to the Director, Planning and Operations, Faculty of Science.
Fast-paced environment; work under pressure; adhere to deadlines; strong attention to detail, highly collaborative.

**Responsibilities/accountabilities**:

- Assist with the organization of various Faculty functions, including catering and logístical services
- Submit, track and organize requests for keys and proxy cards
- Manage and maintain office supplies
- Books and schedules meetings for faculty, students and special groups
- Assists with facilities, space, and equipment management
- Reconciles monthly purchasing card expense reports
- Process cheque requisitions and invoices, and use the Concur expense system as needed for expense reconciliations
- Coordinate and create EPAF contracts as required
- Supports Central Stores operations, including but not limited to order support, stocking shelves, inventory management, and store room customer service
- Coordinate and organizes Faculty events

**Required Skills**:

- The incumbent must be proficient in MS-Word, MS-Outlook, MS-Excel, Google Suite, and must be willing to learn other computer software packages as required
- Ability to communicate effectively and professionally with a wide variety of individuals both internal and external to the Faculty and University
- Ability to work both independently and collaboratively
- Problem-solving skills; using effective and creative strategies; flexibility and adaptability to deal with multiple priorities in a diverse setting

**Required Education**:

- Completion of a one year post-secondary school graduation diploma/certificate in Office Administration or an equivalent combination of education and related experience may be considered
- Verification of Academic credentials may be required

**Required Experience**:

- A minimum of 1-year experience in a similar role an asset

**Required Knowledge**:

- Demonstrated knowledge of office administration
- Data entry and customer service
- Working knowledge and use of Microsoft Point of Sale (POS)
- Retail management and inventory control an asset

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**:Oshawa, Ontario, Canada

**Expected Start Date**:7/14/2025

**Expected End Date**:6/30/2026

  • Administrative Assistant

    7 days ago

    Oshawa, Canada Auxilium Health Full time

    **ADMINISTRATIVE ASSISTANT** **Current Opportunity** We are looking for a hard-working **Administrative Assistant **to join our team! This is a full-time, permanent position working 37.5 hours per week, Monday to Friday. This position reports to and supports the Operations department, as well as other Director and Manager level staff with various...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada ThunderSoft Full time

    Job Type: Fixed term contract 28weeks Administrative Assistant Job description: The Dealer Org Contract Specialist / Administrative Assistant will provide support to the Dealer Organization Manager and the Dealer Organization Group with a focus on contracts, proposals and administrative support. Dealer Organization Contract Specialist - Support Complete...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada ThunderSoft Full time

    Job Type: Fixed term contract 28weeks Administrative Assistant Job description: The Dealer Org Contract Specialist / Administrative Assistant will provide support to the Dealer Organization Manager and the Dealer Organization Group with a focus on contracts, proposals and administrative support. Dealer Organization Contract Specialist - Support -...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Adecco Full time

    One of our well known clients in Oshawa is looking to hire several Administrative Assistants to join their team on a 12-month contract. The role involves handling highly confidential information, providing administrative assistance to multiple managers, coordinating travel arrangements, and ensuring the accuracy of documentation. You must have 3 years of...

  • Administrative Assistant

    3 weeks ago

    Oshawa, Canada Adecco Full time

    One of our well known clients in Oshawa is looking to hire several Administrative Assistants to join their team on a 12-month contract. The role involves handling highly confidential information, providing administrative assistance to multiple managers, coordinating travel arrangements, and ensuring the accuracy of documentation. You must have 3 years of...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Adecco Full time

    One of our well known clients in Oshawa is looking to hire several Administrative Assistants to join their team on a 12-month contract. The role involves handling highly confidential information, providing administrative assistance to multiple managers, coordinating travel arrangements, and ensuring the accuracy of documentation. You must have 3 years of...

  • Administrative Assistant

    2 weeks ago

    oshawa, Canada Adecco Full time

    One of our well known clients in Oshawa is looking to hire several Administrative Assistants to join their team on a 12-month contract. The role involves handling highly confidential information, providing administrative assistance to multiple managers, coordinating travel arrangements, and ensuring the accuracy of documentation. You must have 3 years of...

  • Administrative Assistant

    3 weeks ago

    Oshawa, Canada Raise Full time

    Contract: 28 Weeks, 3 DaysThe Dealer Org Contract Specialist / Administrative Assistant will provide support to the Dealer Organization Manager and the Dealer Organization Group with a focus on contracts, proposals and administrative support. Dealer Organization Contract Specialist - SupportComplete ad-hoc Dealer Organization projects as requiredWork with a...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Raise Full time

    Contract: 28 Weeks, 3 Days The Dealer Org Contract Specialist / Administrative Assistant will provide support to the Dealer Organization Manager and the Dealer Organization Group with a focus on contracts, proposals and administrative support. Dealer Organization Contract Specialist - Support - Complete ad-hoc Dealer Organization projects as required -...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Raise Full time

    Contract: 28 Weeks, 3 Days The Dealer Org Contract Specialist / Administrative Assistant will provide support to the Dealer Organization Manager and the Dealer Organization Group with a focus on contracts, proposals and administrative support. Dealer Organization Contract Specialist - Support Complete ad-hoc Dealer Organization projects as required Work with...