Administrative Assistant

**Administrative Assistant**

**Full-time Opportunity**

**York Region**

**Who we are**: Job Skills’ mission is to elevate the economic and social contributions of individuals and organizations to enrich the vitality of our community.

Job Skills’ vision is to build an inclusive society where all people are ensured equitable opportunities to fulfill their career aspirations and participate fully in the community.

**What we need**: Results-driven individuals who:

- Are inspired by helping people achieve their employment goals
- Have excellent organizational skills with the ability to multi-task and problem solve
- Have demonstrated experience in _Information Monitoring, Managing Work, Planning and Organizing, Technical/Professional Knowledge and Skills_
- Have a keen eye for maintaining accuracy and detail in a fast paced environment
- Have intermediate proficiency in MS Office programs including Word, Excel, and PowerPoint
- Have knowledge of community agencies, services, resources and employers within the community
- Have a valid Driver’s license and access to a reliable vehicle

**What you will do**: The Administrative Assistant supports the activities of the Job Skills Employment Programs and Services activities by:

- Preparing files and maintaining electronic and hard copy filing system on all clients as required
- Processing and submitting all purchase orders as required
- Ensuring all client notes and data entry is completed with accuracy and within a timely manner
- Assisting the Client Care Coordinator to complete the data collection for the 1, 3, 6, 12-month follow-up to track the performance-based outcome
- Assisting in scheduling information sessions, disseminating program information to community partners
- Achieving individual targets towards overall team outcomes
- Entering all required data into the database for tracking purposes
- Assisting with word processing of manuals, lesson plans, training materials, and hand-outs
- Assisting in the preparation of all the necessary reports promptly
- Participating in delivering outreach and marketing activities within the community; including job fairs, community and employment agencies, and performing outreach to clients and employers
- Following standard procedures for receiving and directing calls and handling walk-in clients
- Following established procedures, schedules appointments for program staff
- Providing general program information to clients and refers appropriately
- Working cooperatively with other staff to ensure consistent and efficient service to the clients while providing excellent customer service
- Delivering high quality service as outlined in Job Skills’ customer service standards

QUALIFICATIONS:

- Minimum education requirement is a Post-secondary education
- Intermediate computer skills
- 2-4 years’ experience in an administrative role

COMPETENCIES:

- Effective Communication/Listening Skills
- Emotional Intelligence
- Analytical Thinking
- Conflict Resolution
- Multi-tasking Abilities
- Attention to Detail
- Client Service Orientation
- Fostering Teamwork

**What you will get**: In addition to the satisfaction gained from helping people reach their goals, Job Skills offers:

- Work Schedule: Monday - Friday, 35 hours per week
- Generous paid time off (including enhanced vacation time off, personal needs time off and optional year-round “summer hours” schedule, etc.) to encourage work/life balance
- Comprehensive, employer-paid health benefits package (including extended health and dental)
- Defined, employer-matched pension plan
- Employee assistance program
- Professional development opportunities
- A diverse and inclusive workplace
- Free on-site parking

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, performance-oriented and believe in the personal growth of our staff, our community and our clients.

As an _Administrative Assistant_ with Job Skills,you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals.

**Please reply in confidence by 11:59 pm, Friday, March 14, 2025**

**JOB SKILLS Hiring Committee**

**Job Reference Number: MES022608**

**14-130 Davis Drive, Newmarket, ON, L3Y 2N1**

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative experience: 1 year (required)

Licence/Certification:

- Class G Licence (required)

Work Location: In person

Application deadline: 2025-03-14