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Receptionist/accounting Administrator

2 weeks ago

Woodbridge, Canada Star Scout Full time

**Key Responsibilities**:

- Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members.
- Arrange and coordinate deliveries and pickups.
- Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members.
- Manages, monitors, and responsible for general maintenance of reception area.
- Manage office supplies by reordering items as needed to ensure smooth operations.
- Track company tools through the One-Key system.
- Match delivery slips with invoices and ensure proper documentation.
- Assist with general office memos and help with estimation calls and inquiries.
- Type up purchase orders (POs) for the project team.
- Assist in obtaining COR documentation from subcontractors and ensure compliance with safety regulations.
- Help collect and maintain up-to-date WSIB and insurance certificates from trades.
- Provide administrative support to the accounting team, including filing, data entry, and organization of records.
- Other administrative tasks as required to ensure the smooth running of the office.

**Qualifications**:

- Bachelor’s degree required (preferably in Business Administration, Accounting, or a related field).
- Minimum 1-2 years of experience in office administration or a similar role within a construction company.
- Strong organizational and multitasking abilities, with great attention to detail.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is required.
- Familiarity with basic accounting procedures is an asset.
- Experience in the construction industry is an asset, but not required.
- Ability to work independently and as part of a team.

**Contract Details**:

- Position: Reception and Accounting Administrator (Full time)
- Location: Vaughan, Ontario
- Start Date: ASAP
- Salary: Up to $65,000, depending on experience
- Benefit package to be reviewed upon interview.
- Work Location: In person at office.

If you are highly organized, motivated, and looking to grow your career in a fast-paced construction environment, we encourage you to apply. Please submit your resume and a cover letter outlining your qualifications and relevant experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $50,180.01-$63,269.57 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person