Commercial Property Administrator

2 weeks ago

Ottawa, Canada Apollo Property Management Full time

We are currently looking for a Commercial Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to hear from you

**_
This position will be responsible for the following contributions to our success: _**
- Ensure the collection of all tenant receivables
- Maintain current owners and tenants in accounting system
- Maintain critical dates, files and notes for commercial leases and projects
- Prepare and distribute information to necessary departments upon new lease execution
- Complete utility bill and invoice coding
- Create purchase orders
- Contact contractors and service providers
- Prepare charge back invoices and recovery letters
- Assist with preparation of monthly and quarterly reports
- Prepare minutes of meetings
- Resolve tenant concerns/issues
- Perform credit checks on potential tenants
- Assist with the preparation of budgets, reconciliation of bank accounts and preparation of audit files
- Perform various clerical duties, such as entering data, sorting, copying and filing documents
- Provide assistance to General Manager of Commercial Properties and Commercial Property Manager(s), as needed

**_
Ideally, this position would be of interest to those with the following qualifications:_**
- Minimum education requirement secondary school diploma
- 1-3 years' experience working in an office environment
- Background in lease administration and commercial property management, considered an asset
- Must possess experience in using computer systems and software including but not limited to Microsoft Word, Microsoft Excel and accounting software
- Demonstrate attention to detail
- Ability to learn quickly and be assertive
- Possess problem solving abilities, strong organizational skills and the ability to prioritize workload
- Ability to work independently and meet deadlines with mínimal supervision
- Fluently bilingual in English and French, considered an asset

Apollo is a dynamic, progressive organization and has enjoyed continued success and growth throughout the National Capital Region over the last 25 years. We greatly value teamwork and reward commitment, honesty and loyalty. We firmly believe our people are our greatest strength.

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