Administration and Conference Center Assistant

1 week ago

Montréal, Canada International Air Transport Association (IATA) Full time

Employment Type: Permanent
Contract Duration:
At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable and more inclusive. We celebrate diversity and inclusion in our workforce, and we respect and value the different backgrounds, perspectives and skills of our employees. We also care about our employees’ wellbeing, and we provide flexible work arrangements, travel benefits, family-friendly policies, equal pay and a day off on your birthday. We believe in giving back to the community and encourage our staff to participate in volunteering activities that support causes they care about. We encourage you to join our global community of aviation enthusiasts, and we will do our best to make you feel comfortable during the interview process. IATA is more than a trade association; it is a vision of a better future for air travel.

About the team you are joining

The Administration Team is a cohesive group that provide training and back up to the members of the team. They multi-task and are strive for excellence. They work to provide IATA employees the fit-for-purpose work environment needed for them to perform their work.

What your day would be like

Welcome visitors to IATA and work with the Manager Administration on the issuance and turn over of access passes produced using the security system.

Prepare and file reports. Handle emergency coordination and communication as directed by the Manager Administration.

Handle reservation for conference center rooms.

Track billing and payment in financial system.

List and track special services liaising with vendors and Administration team members.

Track and record office occupancy lists and work assignments.

Work as a back up for other administration team members.

Complete other assignments as directed by the Manager Administration.

We would love to hear from you if

You have earned a university degree.

You have bilingual oral and written fluency in English and French

You are experienced in customer service, reception and conference room reservations.

Have the ability to work under pressure.

Computer skills: Microsoft office: MS Word, Excel, Power Point

You are a team player, results oriented, have good time management skills.

Travel Required: N

**Learn more about IATA’s role in the industry, our benefits, and the team at **iata/careers/**. We are looking forward to hearing from you

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