Administrative Assistant

Position Information

**Position Title**
- Administrative Assistant**Department/Unit**
- Faculty of Management - General**Location**
- Halifax, Nova Scotia, Canada**Posting Number**
- S347-24**Employee Group**
- NSGEU Local 77**Position Type**
- Term**Duration of Contract (if applicable)**
- 1 year**Employment Type**
- Full Time**Full-time Equivalency (FTE)**
- 1**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)**Classification**
- C5**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.**Job Summary**
- The Faculty of Management is recognized for its innovative, values-based approach to management education and research. Graduates are leaders and managers in the business sector, public sector, and civil society who live the Faculty’s vision of inspiring transformational solutions. Reporting to the Administrative Manager, this position provides administrative support to department chairs, department administrative manager, faculty members and research initiatives.

**Key Responsibilities**
- Support department chairs with administration of processes and paperwork. Coordinate annual report submissions with department chairs and faculty. Assist faculty departments with textbook ordering and organization.
- Onboard and support new part time faculty member hires, including introduction to Dalhousie systems, campus tours, providing connections to existing supports for teaching and research.
- Provide financial and payroll support to faculty members which includes, Complete travel expense claims and research account requests, request up-to-date account information and balances for faculty and ensure paperwork is submitted to financial services in a timely manner.
- Coordinate academic integrity (AI) activity in the Faculty and coordinate SLEQ process for the undergraduate and graduate programs.
- Book rooms for faculty members and students through the online campus bookings website and maintain an appropriate supply of the required office supplies for the faculty.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.**Required Qualifications**
- Business/Office Administration Diploma plus, approximately three to five years’ relevant experience in an office and/or administration positions (or an equivalent combination of training and experience).
- Demonstrated attention to detail and organizational skills with the ability to multi-task while working independently.
- Strong communication (verbal and written) and interpersonal skills.
- Proficiency with MS Office suite and the demonstrated ability to learn new programs.

**Assets**
- Experience in a University or similarly complex environment.
- Familiarity with Banner and other Dalhousie systems.

**Job Competencies**
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1**Open Date**
- 11/22/2024**Close Date**
- 11/29/2024**Open Until Filled**
- No**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting