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Executive Assistant

3 weeks ago

Richmond, Canada ECS Electrical Cable Supply Ltd. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 2 years to less than 3 years
- **Level of expertise**:

- Executive
- ** Tasks**:

- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
- Type and proofread correspondence, forms and other documents
- Read and interpret specifications or follow verbal instructions
- ** Computer and technology knowledge**:

- Adobe Photoshop
- Information technology
- Simply Accounting
- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Spreadsheet
- Database management
- ** Area of work experience**:

- Correspondence
- Project coordination
- Business administration/management
- ** Specialization/experience (business sales and services)**:

- Distribution
- ** Security and safety**:

- Confidential security clearance
- Criminal record check
- Driver's validity licence check
- ** Transportation/travel information**:

- Valid driver's licence
- Public transportation is available
- ** Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- ** Personal suitability**:

- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Hardworking
- Quick learner
- Proactive
- ** Screening questions**:

- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- ** Health benefits**:

- Dental plan
- Health care plan
- ** Financial benefits**:

- Group insurance benefits
- Life insurance
- Registered Retirement Savings Plan (RRSP)
- ** Other benefits**:

- Free parking available
- Other benefits