Front Office Coordinator

**ABOUT BRIVIA**:
Founded in Montreal in 2000, **Brivia Group** is a Canadian real estate development and investment group with a growing portfolio of residential and mixed-use projects in Montreal, Quebec City, Vancouver and the Grand Toronto area. Led by its Founder, President, and CEO **Mr. Kheng Ly**, Brivia has completed many projects that signify innovation, expertise, and competence.

Among projects developed by Brivia Group is the award-winning **YUL Condominiums** project in downtown Montreal. This major residential project contributes to the **effervescence** of the real estate in the city and **revitalizes the neighbourhood** with the **beauty of its structure**. Brivia Group’s subsidiary, Brivia Management, is an integrated, professional services firm specializing in development management. Other key projects include **1 Phillip Square, Quinzecent, CURV and Mansfield.
**POSITION**:
Brivia Group is looking for a **Front Office Coordinator** that will ensure the function of daily activities in Montreal. This position is vital as you will be the **primary point of contact for employees and visitors**. You will ensure our operations run smoothly **by providing administrative support and maintaining the company office culture**.

**RESPONSIBILITIES**:

- **Greet and welcome guests,** directing them to the appropriate person and meeting room;
- **Answer**, **screen**, and **forward** calls;
- **Manage office supplies**, equipment, and inventory;
- **Assist departments with administrative tasks as required**.
- **Coordinate the reception** and delivery of mail, couriers, and packages;
- Ensure reception, common areas, and meeting rooms **are organized, presentable**, tidy, and ready to receive visitors at all times;
- Responsible for **enforcing CNESST guidelines** **at the head office **as necessary to ensure that health and safety policies are respected;
- **Manage contracts**, pricing, and relationships with office vendors, landlords, and service providers;
- **Responsible for developing and implementing policies regarding office use**, procedures, and standards, to be updated as necessary;
- **Organize meetings and appointments as requested by management**, and update calendars;
- **Coordinate with the instruction** from the human resources department potential expansion and relocation, update floor plans and order furniture;
- **Manage invoices and receipts related to offices supplies and furniture in **collaboration with the accounting department for expenses;
- **Collaborate with the Social Committee for planning and executing the office events and meetings**, overseeing catering and other deliveries;
- Assist HR and IT departments with **onboarding and offboarding tasks**.

**REQUIREMENTS**:

- **Diploma of College Studies (DEC) in Secretariat**, AEC in Office Techniques, or other related field;
- **Minimum three (3) years of work experience as a Receptionist**, Front Office Coordinator or a similar role;
- Proficiency in **Microsoft Office Suite** (Word and Excel);
- **Hands-on experience with office equipment** (e.g. fax machines and printers);
- **Professional presentation** & attitude;
- S**olid written and verbal communication skills** in French and English;
- Ability to be resourceful and **proactive when issues arise**;
- Excellent organizational skills;
**WHAT WE OFFER**:

- Offices located in **Downtown Montreal**, close to all our projects, shops, train, and metro & train stations;
- **Flexible** work environment;
- **Long term career development**;
- A talented team with a strong **collaborative spirit**.

**WHY CHOOSE BRIVIA?**

At Brivia Group, we focus on **integrity**, **transparency, **and **accountability**. We are constantly seeking to **improve** and create **innovative**, **visionary**, and **high-quality** projects. We are a real estate development company driven to **push the limits** of our profession through the continuous development of **innovative** projects in **high quality urban environments**.

Our **mission** is to develop real estate projects that meet the **highest quality standards**, while meeting the expectations of investors, partners and communities supporting our projects.

We subscribe to the principles of equal employment access that promote a **diversified**, **inclusive**, and **accessible** workplace.

**_If you are a motivated and ambitious person looking to gain_**
**_practical experience in the exciting field of real estate, please submit your_**

**_ resume and cover letter outlining your qualifications,_**
**_and why you are interested in working with Brivia._**

**_

We thank all applicants for their interest; however, only those selected for an interview will be contacted.