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Receptionist

5 hours ago

Montréal, Canada Maples Group Full time

**Position**:Receptionist

**Location**:Montreal

**About Us**

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

**What’s it like to work here?**

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

**The Opportunity**

We are looking for an accomplished Receptionist to join our Operations team as part of our financial services business in Montreal.

Consistently recognised as one of Montreal’s Top Employers, the Maples Group established our operations in the central downtown area in 2009. Our Montreal office exemplifies our culturally rich and entrepreneurial organisation, with over 300 colleagues from 50 countries collaborating to deliver best-in-class solutions to clients worldwide. As part of our Montreal team you will:

- Monitoring and coordinating distribution of all incoming mail
- Answering all incoming calls to the switchboard and transferring calls as necessary;
- Supporting onsite Security with management of new staff starters, clients and any visitors to the office;
- Distributing building access cards and maintaining security logs as required;
- Assisting staff with any stationary queries and requests
- Assisting with equipment and premises issues
- Managing the conference room facilities and ensuring all client meetings are professionally organized
- Assist with day to day business operations: making sure that all day to day operations are running smoothly and effectively
- Provide high-level customer service in response to all escalated requests

**What You Bring**
- 2+ years relevant experience
- Exceptional verbal and written communication skills in English and French
- Strong knowledge of Microsoft Suite (Outlook, Word, Excel and Power Point)
- Exceptional attention to detail
- Problem-solving abilities
- Strong organizational skills with the ability to multi-task
- Equivalent post-secondary education

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Pageor on LinkedIn.

**Poste **:Réceptionniste

**Emplacement **:Montréal

**À propos de nous**

Le Groupe Maples est un leader mondial des services financiers auquel font confiance de nombreux gestionnaires de fonds de couverture, sociétés de capital-investissement et entreprises internationales parmi les plus importants au monde.

Nos équipes financières et juridiques, qui travaillent côte à côte, fournissent constamment des services primés à une clientèle mondiale, offrant ainsi des possibilités d’apprentissage et de carrière inégalées à nos 2 500 collègues dans le monde.

**Milieu de travail**

Nous sommes déterminés à exceller et la collaboration est la clé de notre réussite constante. Nous pouvons aller plus loin pour nos clients parce que nous allons aussi plus loin les uns pour les autres. Notre culture inclusive crée un environnement où les gens peuvent être eux-mêmes au travail, tout en donnant le meilleur d’eux-mêmes. Quel que soit votre lieu de travail au sein du Groupe Maples, vous ferez partie d’une équipe mondiale.

**L’occasion**

Nous recherchons un réceptionniste accompli pour se joindre à notre équipe des opérations au sein de notre activité de services financiers à Montréal.

Constamment reconnu comme l’un des meilleurs employeurs de Montréal, le Groupe Maples a établi ses activités dans le centre-ville en 2009. Notre bureau de Montréal illustre bien la richesse culturelle et l’esprit d’entreprise de notre organisation, avec plus de 300 collègues de 50 pays qui collaborent pour fournir des solutions de premier ordre à des clients du monde entier. En tant que membre de notre équipe de Montréal, vous devrez:

- suivre et coordonner la distribution de l’ensemble du courrier entrant;
- répondre à tous les appels entrants au standard et transférer les appels au besoin;
- transférer les courriels aux boîtes de réception partagées - assurer la liaison avec le représentant des principales équipes pour résoudre les questions en temps opportun;
- soutenir la sécurité sur place en gérant les nouveaux membres du personnel, les clients et tous les visiteurs du bureau;
- distribuer les cartes d’accès de l’immeuble et tenir à jour les journaux de sécurité, s’il y a lieu;
- aider le personnel à répondre à toutes les questions et demandes d’ordre administratif;
- aid