Office Coordinator

About Signode:
With over $2B in revenue, 80+ manufacturing facilities across 6 continents and over 9,000 employees worldwide, Signode is a leading manufacturer of a broad spectrum of transit packaging consumables, tools, software, and equipment that optimize end-of-line packaging operations and protect products in transit. Signode brings this extensive product portfolio together under hundreds of trusted brands to offer complete transit packaging solutions to its customers.

Headquartered in Tampa, Florida, we are proud to be the Transit Packaging Division of Crown Holdings, Inc. We are excited to go to market as Signode and to share the portfolio of products, services and capabilities that make us the world’s premier end-of-line packaging company.

**Benefits**:
Signode offers a comprehensive benefits package to full-time employees, which includes health, dental, vision, pension plan, paid time off, life insurance, Employee Assistance Program, and more. Benefits begin the month following the hire date.

Job Summary:
The Office Coordinator will provide primary administrative and functional support duties for the Operational leadership team.

Reasonable Accommodation Statement

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions:
An experienced, reliable, and task-oriented Office Coordinator that will support all areas of the Office, Warehouse and Plant structure including, but not limited to, purchasing, customer service, project management, and EH&S.
- Coordinate and send invitations for company activities, meetings and events. Arranging all logistics, equipment, supplies, refreshments, catering, etc.
- Maintain a clean and efficient office environment, including kitchen and boardroom areas through effective management of the office cleaning subcontractor.
- Process incoming and outgoing mail.
- Greet guests and direct them as needed; Deliver H&S inductions for new employees & visitors.
- Manage phone, office keys and access key fobs (8x8 phone system & security badges).
- Maintain inventory of office supplies, conference, training & break rooms, orders supplies as required and arranges for servicing of office equipment.
- Management of office space, including moves and reconfigurations of workspaces.
- Maintain building contracts, warranties, service agreements, and follow up with renewals.
- Order Marketing material (Business cards, Swag & promotional items).
- Monitor PPE inventory and oversee purchase of health & safety supplies (ordering & stocking).
- Update H&S Corporate Monthly and Annual Reports; Update Cognibox and Health & Safety Training portals; Participate in the JOHSC.
- Work with vendors regarding pest control, first aid & fire extinguishers as well as work clothes.
- Manage Safety Shoes, Safety Glasses eligibility and well as organize annual earing tests.
- Coordinate vehicle replacement & returns; Obtain annual driver’s abstract; Distribute insurance certificates; Maintain vehicle list; Oversee the provincial plate renewals; Coordinate distribution of fuel cards; Manage the 407 transponders; Coordinate vehicle replacement & returns.
- Perform other duties as assigned by the Plant Manager and assist other departments when necessary.

**Education**:

- College degree or equivalent work experience.

Experience/Abilities:

- Must have 3+ years of related experience in Office Coordination in a manufacturing or H&S environment.
- Excellent verbal and written business communication skills.
- Must be detailed orientated and accurate.
- Ability to succeed in an ever-changing and fast-paced environment.
- Ability to effectively manage multiple, competing priorities under a given timeline.
- Ability to show considerable discretion regarding sensitive and/or confidential information.

Interpersonal, Communications and Influencing Skills:

- Excellent communication skills both verbal and written.
- Strong sense of urgency and ability to thrive in a fast-paced environment.
- Ability to work with a team.
- Must be confident, self-aware and independent.

Computer Skills
- Proficiency in MS Suite products
- The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate._
- Signode Industrial Group, LLC is an Equal Opportun