Accounts Payable Clerk

1 week ago

Burnaby, Canada Mustang Survival Full time

**WHO WE ARE?**

Mustang Survival has been solving real problems for real heroes on the water and delivering confidence for over 50 years. Headquartered in British Columbia, Canada, the Mustang Survival Waterlife Studio is a stone’s throw from the water’s edge. We are surrounded by fresh water, a big ocean, and all the weather the Pacific Northwest can throw at us. Our HQ houses a lab to test human physiology and material properties, a product creation shop to craft product concepts, a testing pool to evaluate new ideas (not to mention we are right beside the mighty Fraser River and Pacific Ocean for real-world testing), and a full manufacturing center to carefully craft our marine gear. We are a collective group of people so obsessed with every detail that we control every facet of the product experience and challenge the status quo of how marine gear is designed and built.

**WHAT ARE WE LOOKING FOR?**

As an **Accounts Payable Clerk**, you will be responsible for providing support to the accounts payable department by accurately processing and reconciling vendor invoices, ensuring timely payments, and maintaining detailed financial records. Your attention to detail, organizational skills, and ability to work in a fast-paced environment will contribute to the overall efficiency and effectiveness of the accounts payable function.

**RESPONSIBILITIES**
- **Process Vendor Bills**: Review, download and verify vendor bills for accuracy, completeness, and proper approval. Enter bill details including 3-way match for inventory purchases, into the accounting system accurately and timely
- **Payment Processing**: Prepare and process payments to vendors including printing and mailing vendor cheque payments and ensuring adherence to payment terms and company policies.
- **Vendor Reconciliation**: Reconcile vendor statements with accounts payable records and regularly review vendor aging to identify and resolve any discrepancies or outstanding issues and maintain clean AP aging at all time
- **Expense Reporting**: Assist in reviewing employee expense reports for adherence to company policies and proper documentation. Ensure timely reimbursement of valid expenses.
- **Record Maintenance**: Maintain accurate and up-to-date accounts payable records in electronic format, including vendor files, bills, payment documentation. Ensure proper filing and organization of documents for easy retrieval and audit purposes.
- **Communication**: Monitor AP inbox for internal or external requests, collaborate with vendors, internal departments, and other stakeholders to resolve issues, answer inquiries in a professional manner
- **Process Improvement**: Drive AP improvements and standardize the process for efficiency of the workflow
- **Ad Hoc Projects**: As time permits, assist the audit requests and other ad hoc projects

**REQUIREMENTS**
- Post-secondary education in accounting or related discipline
- 1-2 years of relevant experience in accounts payable or general accounting
- Knowledge of basic accounting principles and practices
- Proficiency in using accounting software and related tools (e.g, ERP systems, spreadsheets)
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Effective written and verbal communication skills
- Ability to work independently and collaboratively in a team environment
- Strong problem-solving and analytical skills
- Familiarity with relevant laws, regulations, and best practices in accounts payable

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