Payroll & Benefits Coordinator

Company Description
**WE EMBRACE A TALENT-LED CULTURE**

**Our work is driven by our team’s desire to be pioneers.**

**In 2009, we created Robots & Pencils with the then-contrarian view that mobile would be more transformative than the Internet. Turns out we were right.**

**Today, our thinking is rooted in the belief that, in the age of unprecedented technology acceleration, maintaining a competitive advantage requires new strategies and a focus on innovation.**

**Our approach has been to create a company designed to follow the talent, allowing us to amass an unfair share of hyper-skilled people who call Robots & Pencils home. A team of people who not only develop innovative solutions to transform businesses, but also create products that have been previously inconceivable.**

**Our Core Values**:

- ** Strong Work Ethic**:

- ** Top Drawer**:

- ** Always Learning**:

- ** Heart**:

- ** Discipline**:

- ** Efficacy**:

- ** Together**

**Robots & Pencils Offers**:
**We care about Talent. Hard stop.**

**We do this in many ways, by offering**:

- ** An attractive compensation package**
- ** Excellent benefits Medical, Dental, Vision etc. (this routinely gets reviewed each year for enhancements)**
- ** Paid stat/federal holidays, vacation and sick days**
- ** Flexible paid stat/federal holidays (because we care about what you care about and want to celebrate our culturally diverse team)**
- ** R&P branded swag**
- ** Parental & adoption leave top up / salary continuance**
- ** 401K/RRSP matching**

**But we also know a job isn’t just defined by the above, so we pride ourselves in being a company that also offers**:

- ** A #FollowTheTalent mentality - meaning you can be located anywhere in North America and work remotely. (We have 10+ years of experience building virtual working environments #WeKnowWhatWereDoing)**
- ** A dynamic, fast-paced environment where we’re constantly #alwayslearning.**
- ** And lastly, a team that cares about you and wants to drive the talent experience. How do we do this? Over the years we’ve hosted comedian shows, had holiday parties, happy hours, brunches with the CEO, surprise coffee runs for the team, health & wellness events and prizes, trivia nights, surprise dinners for R&P team members and their family and so much more (And yes, we’ve prioritized a way to do these things in a virtual setting and not just in person - thank you Zoom)**

**Job Description**:
**What you’ll do**:

- Responsible for updating and maintaining Talent records (job information / classification, compensation, employment details etc.) in various talent systems and platforms (HRIS, Benefits, Payroll).
- Process information on hires, transfers, leaves, and terminations accordingly in systems.
- Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
- Assist with preparing semi-monthly payroll information, including all required reporting and remittances and with administering year-end requirements for payroll.
- Collect, review and verify timecard information of all employees and review and approve talent time off requests.
- Assist with group benefit plan administration, including but not limited to, extended health and dental, retirement programs and group insurance coverage.
- Support in researching employee benefit plans, vendors and sending out communications related to benefits and payroll related compliance to employees.
- Responsible for responding to employment verification requests or employee data collection as required as well as auditing systems and talent information accordingly.
- Support with compliance and regular review of employee regulations regarding personal information, compensation, benefits, records management etc.
- Identify process inefficiencies, issues, or concerns and work with the Sr. Payroll and Benefits Specialist in process improvement implementation.

**Qualifications**:

- Post secondary education in Administration, Accounting, Human Resources or related field is an asset
- 2-3 years’ of experience with Benefits and Payroll Administration; US payroll experience required
- General knowledge of pertinent US federal and state regulations, filing and compliance requirements, affecting employee benefits programs, such as the ACA, ERISA, COBRA, FMLA, ADA, Medicare, DOL requirements etc.
- Experience working in multiple HR systems such as HRIS, Benefits Platforms and Payroll Systems (R&P currently uses: BambooHR, Employee Navigator / Canada Life, and ADP)
- Experience in cloud based platforms (google drive, trello, keynote) and data management (advanced excel skills)
- Excellent written and verbal communication skills
- Demonstrated interest in developing and growing a career as a specialist in the Talent team (HR)

Additional Information