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Administrative Clerk

2 weeks ago

Thunder Bay, Canada City of Thunder Bay Full time

:
The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together

Watch this video to learn more about our City at:
**Job Specific Information**:
Should this temporary vacancy be filled by a regular full-time employee, seniority and benefits will continue in the normal manner and the regular employee will continue to maintain normal, full-time status for the duration of the appointment.

If it becomes known that the position is permanent, it will be reposted and filled in the normal fashion.

**Job Description**:
***: Under the general supervision of the Supervisor - Administrative Support Services, performs central clerical duties for various divisions of Infrastructure & Operations.

**MAJOR RESPONSIBILITIES**:

- Responds to telephone and counter inquiries and provides initial screening and appropriate responses or directs inquiries to proper staff.
- Provides clerical support duties such as distributing incoming mail, filing, typing, formatting, scanning, copying, faxing, maintaining and updating departmental by-laws, and mailing a variety of correspondence.
- Receives, stamps and distributes incoming mail and faxes.
- Provides clerical support for the Forestry Program.
- Enters and ensures completion of work orders and Customer Service Requests in Hansen by submitting them to the appropriate group/department.
- Completes Ontario One Call locates for the Completes Ontario One Call locates for the Parks and Open Spaces section.
- Prepares contract documents for construction projects, and Checks contract bidder submissions for accuracy.
- Maintains inventories of office supplies and processes orders for printing, graphics, and advertising.
- Balances cash sheets and enters in to tracking software.
- Provides back up to the Revenue & Bookings Coordinator during absences and peak workloads times.
- Performs such other related duties as may be assigned.

**QUALIFICATIONS**:
**Education/Experience**:

- Certificate in office administration, and
- One to three years of related experience, or
- Equivalent combination of education and experience.

**Skills/Abilities**:

- Must have excellent customer service skills
- Demonstrated interpersonal, verbal and written communication and organizational skills are essential
- Must be at an intermediate skill level in keyboarding, word processing and in spreadsheet software

**Assets**:

- Knowledge of construction materials and procedures
- Knowledge and functions of City departments
- Knowledge of Hansen software

**CONDITION OF EMPLOYMENT**:

- Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

**General Information**:
**ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks

**ACCOMMODATION**: Reasonable accommodations are available upon request for all parts of the recruitment process.

**PRIVACY**:Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.