Accounts Payable Administrator

2 weeks ago

Vancouver, Canada Pacific Reach Properties Full time

Based in Vancouver, Pacific Reach Properties is a premier real estate company with a portfolio comprised of commercial, multi-family and hotels assets throughout North America.

**Job Summary**:
Reporting to the Controller, the Accounts Payable (AP) Administrator will be responsible for all aspects of the accounts payables processes for all properties.

**Key Responsibilities**:

- Review account coding for consistency and post to appropriate ledger accounts
- Prepare payments, match cheques with invoices and coordinate signing by senior management
- Monitor the outstanding cheque list and write off stale-dated cheques on a monthly basis
- Ensure that all GST/PST/HST is calculated and accounted for correctly
- Perform regular entry and filing of account payable invoices and cheques
- Liaise with property managers and vendors in all matters concerning accounts payable
- Coordinate collection and processing of vendor invoices, ensuring approval, correct coding & appropriate supporting documentation
- Process Amex and Visa payments for all properties
- Process EFTs, ACHs, and cut cheques
- Review the A/P subledger on a quarterly basis, and investigate aged items for existence and accuracy
- Handle supplier phone calls and other requests
- Complete vendor statement reconciliation and perform inquiries/follow up where needed
- Work with Purchase Order documents to ensure accuracy when flowing through to the accounts payable system
- Proactively identify areas for potential process improvement and further efficiencies, such as reaching out to vendors to streamline the payment process through EFT rather than cheque
- Work with the Treasury department for cash management purposes and to perform controls over adequate cash in each bank account before releasing payment
- Complete ad hoc tasks as requested by the Controller

**Experience & Qualifications**:

- Completion of high school and commerce/business courses at a college/university level
- Minimum 50 wpm typing speed
- Familiarity with Microsoft Excel is an asset
- Previous accounts payable experience mandatory
- Experience with Yardi accounting system and Yardi Payment Processing preferred
- Thinks outside of the box and will proactively identify opportunities for process improvement
- Detail oriented, organized, and has a strong work ethic and time management skills
- Strong written and oral communication skills
- Is able to work in a fast-paced and high-change environment
- Takes personal ownership and has the ability to work independently

**Applying**:
Please submit both a resume and college/university transcript to if interested, cover letters are optional.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Vancouver, BC V7Y 1C6: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

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