Accounts Payable Administrator

2 weeks ago

Vancouver, British Columbia, Canada Canucks Sports & Entertainment (CSE) Full time

Position
: Accounts Payable Administrator (Hospitality)

Department:
Finance

Reports to:
 Director of Finance

POSITION SUMMARY:

Reporting to the Director of Finance, the Accounts Payable Administrator (Hospitality) is responsible for the invoice payment process for Canucks Sports & Entertainment (CSE) companies within the organization.
This is an 18-month contract full-time in office position, covering for Parental Leave.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Other duties may be assigned as required)

  • Record and scan vendor invoices received and send out for approval
  • Provide invoice coding as required and input and upload vendor invoices into the ERP system
  • Verify vendor invoice tax calculations and self-assess taxes as needed
  • Reconcile vendor statements and communicate with vendors and/or departments as necessary
  • Process staff expense reports, ensuring appropriate backup and approvals are submitted
  • Ensure approved invoices and expense reports adhere to company policies and procedures
  • Prepare weekly vendor payments, including cheques, EFT, and credit card payment runs
  • Assist with vendor onboarding to EFT payments, confirm banking information with vendors directly
  • Perform credit card reconciliations by working with stakeholders across the organization to ensure the accuracy, timeliness, and proper documentation of all charges incurred
  • Record fixed asset details obtained from vendor invoices into the ERP's fixed asset module
  • Adhere to the AP month-end deadlines which include preparing journal entries for invoice accruals and intercompany transactions
  • Provide input and assistance with special projects on the horizon such as a new document management system that would provide automated approvals and a paperless environment
  • Assist during the annual audit by providing supporting documentation as needed
  • File all matched and entered payables
  • Provide backup relief for other AP Administrators

REQUIRED EXPERIENCE AND QUALIFICATIONS:

  • At least 3 years of accounts payable experience
  • Strong proficiency in Microsoft Office applications
  • Strong organization skills and excellent attention to detail
  • Ability to thrive in a fast-paced, high pressure environment
  • Team player attitude with a strong customer service focus
  • Exposure to processing high volume amount of invoices
  • Experience with MS D365 Business Central and SAP Concur is an asset

Vancouver is one of the most diverse cities in the world and Canucks Sports & Entertainment strives to create a workforce that is inclusive, equitable, and represents our beautiful, unique community. We value unique perspectives, ideas, and creativity that support a diverse, inclusive, respectful, collaborative, and fun work environment. Canucks Sports & Entertainment is committed to building and supporting a diverse team.

This position will remain open until filled.

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