Accounts Payable Specialist

7 days ago

Vancouver, Canada Rocky Mountainer Full time

The Accounts Payable Specialist works with the Senior AP Specialist and reports to the AP Supervisor.

This position is an integral contributor to the internal controls of Rocky Mountaineer in ensuring all purchases and cash outlays of any kind are appropriately and correctly authorized. As part of the Finance team, this role services all departments locally and abroad and any related companies.

The Accounts Payable Specialist is responsible for assisting the Accounts Payable Supervisor in ensuring that all invoices, cheque requisitions, and expense reports are coded, verified, approved and posted into the systems accurately and payments are processed on a timely basis.

**Key Areas of Accountability**:
Invoicing & Payment Requirements

Receive, review and assist in the distribution of non-Purchase Order invoices for approval and coding
Code package tour invoices, verify service costs in bookings in the reservation system & against annual contracts prior to matching and payment of invoices
Submission of invoices daily to third-party invoice scanning vendor
Ensure invoices are matched with the correct purchase order
Handle supplier calls and resolve inquiries in a timely manner

Administration

Enter all approved invoices, cheque requisitions, and expense reports into the financial system
Liaise with all departments in handling and resolving Accounts Payable inquiries
Daily management of Account Payable inbox
Provide backup support to Accounts Payable Supervisor
Acknowledge inter-department communication within a 2 working day timeframe as outlined in the AP process documentation

**Qualifications**:
Experience

Previous experience in an administration or finance department is preferable but not required
Experience with customer service and resolution of challenging situations
Excellent organizational and time management skills to manage heavy volume of invoices
Prior experience working in a collaborative team environment

**Skills**:
Excellent communications skills, both written and verbal
Familiarity with Microsoft Office products
Ability to maintain confidentiality

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