Administrative Assistant/ Receptionist
1 week ago
Founded in 1998, Octasic is a leading provider of systems and complete solutions in advanced communications. We provide state-of-the-art integration software, and hardware platforms for worldwide mobile wireless solutions. Octasic has offices worldwide and continues to expand.
**Why choose Octasic?**
- It is a workplace at the cutting edge of technology, allowing you to meet wireless technology experts in a growing company.
- Competitive compensation (salaries, benefits, gym membership discount, RRSPs, stock option purchase program, reimbursement for public transit, showers on the premises, and complimentary beverages and snacks every day)
- Work-family balance (flexible schedule, possibility of working remotely, etc.).
- Friendly and collaborative work atmosphere and many social activities all year long
- Octasic is a company involved in its community.
- Proximity to various public transportation services (Angus Shuttle, 10 min. walk from Prefontaine station)
We are currently looking to fill the following position:
**Administrative assistant/ Receptionist**
Under the supervision of the Human Resources Director, the administrative assistant/receptionist is responsible for managing the front desk, stocking office supplies and the cafeteria, performing some administrative duties, and supporting the Executive Committee.
**Daily tasks**:
Administrative tasks (50%):
- Make reservations for hotels, restaurants, flights, etc.
- Perform various tasks (photocopying, scanning, etc.) for certain departments
- Prepare documents for certain meetings
- Occasional translation from French to English (internal use only)
Accounting duties (30%):
- Manage petty cash
- Verify/code employee and sales representatives’ expense reports
- Verify/code corporate credit cards
- Prepare and make bank deposits online
- Filing in accounting and administration
Managing reception (10%):
- Greet visitors and prepare meeting rooms
- Ensure cleanliness of common areas
- Answer phone calls (low volume)
- Manage courier services and mail
Supply Management (office items, cafeteria, business cards) (10%):
- Order necessary items
- Order meals from caterers
- Order items for the cafeteria and refill refrigerators regularly
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