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Archibus Systems Performance Project Coordinator

3 weeks ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**
This position is responsible for developing, coordinating and leading projects and monitoring activities to support operational effectiveness and efficiencies; including leading the implementation of existing, new or enhanced ARCHIBUS information management systems and supporting programs; preparing documents, communications and reports; monitoring projects and ensuring conformance to Regional standards and quality control.

**MAJOR RESPONSIBILITIES**
- Coordinates and leads project teams and cross-functional groups to implement new, or enhanced information management systems and business solutions, ongoing initiatives and projects including process mapping to support maximizing efficiencies in workflow and system use.
- Provides specialized technical support and expertise in project scoping, user requirements, planning, and development of project initiatives, goals, timelines, and activities, and monitors timing, budget, and full completion of project deliverables.
- Ensures quality assurance and compliance to corporate standards, guidelines, procedures, bylaws and best practices and all requirements in the execution of work or engagement with stakeholders.
- Collaborates with consultants, municipal partners and Regional staff for the successful delivery of projects.
- Prepares progress updates, reports, correspondence, briefing materials, presentations, statistics, analysis and creates documentation including procedures, templates, user guides, data dictionaries and data standards.
- Provides guidance with respect to training and support using ARCHIBUS technology.

**QUALIFICATIONS**
- Successful completion of a University Degree in Business Administration, Technology or related field, or approved equivalent combination of education and experience.
- Demonstrated experience in project management, program design, implementation and evaluation.
- Experience in coordinating third party resources and ensuring conformance to requirements; providing oversight of projects and consultants, including project initiation and resource procurement processes.
- Strong knowledge of project planning principles and experience with concepts, practices, tools, techniques and methods to lead projects and teams.
- Demonstrated skills in implementing technology projects and ensuring sustainment into operation processes.
- Strong verbal and written communication skills to clearly and effectively convey issues, reports and other deliverables to management.
- Demonstrated ability in the Region’s core competencies.