Financial Operations Administrator

**Date**:Dec 3, 2024 **Location**: Brantford, CA **Company**:Wilfrid Laurier University **Department**: Finance **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Brantford **Reports to**:Manager, Financial Operations Brantford **Employee Group**: PAG **Application Deadline**:12/10/2024 **Requisition ID**:8825 Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy. **Please note**: To be eligible for employment, you must reside in the province/territory that the position is located, and must be able to attend campus as part of your regular work schedule. **Position Summary** The Financial Operations Administrator is responsible for supporting strong cash management practices at the Brantford campus. This includes reviewing departmental deposits, preparing the central campus deposits, and scheduling the campus pick-ups with our external provider (Brinks). Other cash management activities include maintaining the Brantford Campus Central Petty Cash, assisting with the administration of the campus point of sale systems, and providing invoicing services to all campus departments. The Financial Operations Administrator also prepares and/or maintains various tracking documents and reports for our client base. These include (but are not limited to) monthly activity reconciliations for various departments, annual PER and Contractual travel reconciliations by Faculty, and the Brantford Grants program activities. The Financial Operations Administrator prepares, reviews, and posts journal entries including banking fees, EFT’s, department transfers, and Brantford Utilities. This position is the initial point of contact for Brantford staff and faculty members for inquiring about Financial policies and procedures. Additionally, the Financial Operations Administrator supports the Manager of Finance and is responsible for providing admin support as required. Given the workload, the Finance Operations Administrator must be organized, able to multi-task, capable of prioritizing tasks, able to problem solve, and must have a high attention to detail. **Accountabilities** **Financial Reporting** - Perform ad‐hoc analysis of various accounts and reports throughout the year. - Perform monthly account reconciliations and ensure transactions are properly posted. Investigate and resolve discrepancies. **Operational Duties** - Assist with processing journal entries into the financial system in a timely and accurate manner, as needed, reviewing submissions for accuracy, investigating critical issues that may arise and respond to inquiries. - Support Financial Resources staff as required (eg. Process documentation, report preparation and analysis, create new processes/forms). - Monitor RBC account for accuracy and submit JVs for EFT’s; banking fees; utility payments. - Review monthly utility bills for accuracy contacting the utility company when necessary. Post, manage, and reconcile the monthly bills. Add any new bills for new properties or units to the online access for each utility and also set up pre‐authorized payments. - Responsible for Brantford Campus Central Petty Cash. Issuing Petty Cash floats to departments as requested and reconciling the floats as funds are diminishing from the department float. Also issue a temporary float to a department if requested for a special event. Reconcile all Petty Cash floats including the Central Petty Cash float quarterly, or more frequently as required. - Provide Millennium training as requested. **Accounts Receivable** - Maintain an account receivable sub‐ledger (sub‐ledger will contain invoice number, customer ID number and contact information, PO#, invoice amoun