Front Office/financial Administrator

3 days ago

Bedford, Canada Trim Landscaping Full time

**About Trim Landscaping**

Trim Landscaping is a full-service landscaping company that provides commercial and large-scale high-end residential landscaping services in Nova Scotia. We are continually growing and are looking to add a Front Office/Financial Administrator to our team in Bedford We have done premier maintenance and design-build landscape projects like Argyle and Spring Garden Street, Queen’s Marque, and Peggy Cove’s Viewing Deck. Check out Trim Landscaping to learn more

As the Front Office/Financial Administrator at Trim Landscaping, you will play a key role in ensuring our office operates efficiently and that both employees and clients are well-supported. You’ll assist in managing office functions, supporting HR & Accounting processes, coordinating meetings and schedules, and maintaining important company records. If you thrive in a fast-paced environment, enjoy multi-tasking, and have a passion for organization, we’d love to hear from you

**Key Responsibilities**:

- Process invoices, purchase orders, and expense reports. Assist with payroll preparation by tracking employee hours and submitting data.
- Reconcile accounts payable and receivable statements
- Assist with related companies to Trim, including Citadel Fence, holdcos and real estate companies.
- Maintain office supplies, equipment, and inventory. Organize and file company documents, both physical and digital.
- Coordinate meetings, appointments, and employee schedules. Assist with travel arrangements where required for teams on the road.
- Assist with onboarding, maintain employee records, and support HR initiatives.
- Act as the first point of contact for clients and assist management and teams with client communications and documentation.
- Support all administrative functions of Trim office and accounting team.
- Prepare reports, and correspondence. Assist in organizing company events and initiatives.
- Assist with project documentation, including permits, contracts, and work orders. Coordinate with construction and maintenance teams to ensure proper paperwork is filed. Including WCB, safety, insurance, etc.
- Other duties as required.

**Qualifications**:

- Proven experience as an Office Administrator, Office Manager, or similar role.
- Strong organizational and time management skills with the ability to multitask.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Quickbooks Online
- Excellent communication and interpersonal skills.
- Experience with HR processes, payroll administration, accounts payable and receivable or safety compliance is an asset.
- Experience in the landscaping, construction, or related industries is a plus.

**What We Offer**:

- Competitive salary based on experience.
- Benefits package including health, dental, and vision.
- Company RSP matching program
- A supportive and collaborative work environment.
- Opportunities for career growth and development.
- Company-sponsored social events, including monthly BBQs.

Trim Landscaping is an equal-opportunity employer and values diversity in the workplace. We are committed to providing a safe and supportive environment for all employees.

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