Legal Administrative Support

**POSITION TITLE**: Legal Administrative Support

**DEPARTMENT**: Government Legal Services

**CLASSIFICATION**: MGO-04

**SALARY RANGE**: Starting at $52,020.00 Per Annum

**POSITION TYPE**:Full-time, Permanent

**LOCATION**: Saskatoon

**ACCOUNTABLE TO**: Senior General Counsel/Head Legal Officer

** Brief Overview**:
**Key Responsibilities**:
Report to the MN

- S Senior General Counsel and Head Legal Officer. Support specific strategic priorities of the MN
- S.
- Prepare, draft, and manage documentation including diplomatic, industry and intergovernmental correspondents.
- Prepare and format basic legal documents and correspondence.
- Assist General Counsel with all matters, including reviewing documentation, research and preparing for meetings.
- Manage calendars for legal staff
- Liaison between Government Legal Services (GLS) and Ministerial Portfolios including but not limited to Self-Determination and Self-Government, Justice and Lands Resources, Agriculture, and Environment.
- Track and update task lists and deadlines.
- Assist with document scanning, copying, and distribution.
- Order and maintain office supplies and equipment.
- Respond to routine inquiries and direct calls appropriately.
- Support meeting preparation by organizing agendas and taking notes.
- Perform general office duties such as data entry, filing, and mail handling.
- Assist with basic document management software and databases.
- Provide administrative support for internal and external communications. Support MN S departments and MN
- S branches of government including locals, regions, Provincial Métis Counsel and the Métis Nation Legislative Assembly directly to obtain information and answer queries.
- Maintain collaborative working relationships with stakeholders within and outside the Métis government to advance strategic objectives.
- Ensure accuracy, confidentiality and safekeeping of information and records at all times.
- Maintain and update legal databases, manuals, and periodicals.
- Additional duties as assigned.

** Qualifications**:

- High school diploma or general education degree (GED) required.
- Previous experience in an administrative or office support role preferred.
- Familiarity with legal office procedures would be beneficial but not required.
- Completion of an administrative assistant or office management program is an asset.

**Knowledge and Skills**:

- Knowledge and understanding of Métis culture, history, citizens, and communities will be an asset.
- Advanced computer skills, including knowledge of Adobe and Microsoft Office programs such as Outlook, Word, Publisher, Excel, PowerPoint, and Access.
- Ability to always maintain strict confidentiality.
- Self-motivated with demonstrated attention to detail.

- Ability to collaborate with a team and work independently. Must be able to multitask within calendar and deliverable deadlines.
- The ability to work on-site and navigate an evolving, changing work environment.
- Effective communication skills, including speaking, writing, and active listening skills.
- Strong time-management skills with the ability to organize and prioritize daily tasks.
- Skills in general administrative functions, including accurate typing, filing, ordering office supplies, maintaining office supplies and equipment.
- Strong interpersonal skills and an ability to demonstrate tact and diplomacy in demanding situations.
- Knowledge of terminology, grammar, vocabulary, and spelling used in the legal field would be beneficial but not required.

**Additional Requirements**:

- Must provide an acceptable Criminal Record and Vulnerable Sector Check prior to starting employment.
- Valid Saskatchewan driver’s license and reliable transportation.