Events Coordinator

1 week ago

Victoria, Canada Passion and Performance Arts Inc. Full time

Responsibilities:

- Coordinate and execute all aspects of events, including planning, organizing, and managing logistics
- Collaborate with P&P members and staff
- Develop event proposals, budgets, and timelines
- Source and negotiate with vendors and suppliers to ensure cost-effective solutions
- Manage event registration, attendee lists, and RSVPs
- Coordinate event setup, including venue selection, decor, audiovisual equipment, and catering
- Oversee event operations during setup, execution, and breakdown
- Ensure the smooth running of events by troubleshooting issues as they arise
- Conduct post-event evaluations to assess success and identify areas for improvement

**Experience**:

- Proven experience as an Event Coordinator or similar role
- Strong upselling skills to maximize revenue opportunities
- Excellent time management skills to meet deadlines and manage multiple projects simultaneously
- Effective communication skills to liaise with clients, vendors, and team members
- Hospitality mindset to provide exceptional customer service to attendees
- Strong organizational skills to plan and execute events seamlessly
- Ability to negotiate contracts with vendors and suppliers
- Experience in marketing events to attract attendees
- Proficient in budgeting and financial management for events
- Positivity and desire to be a true ambassador of Passion and Performance.
- Proficiency in Excel, Word, Dropbox, etc.
- Familiarity with Mindbody and Eventbrite an asset, but not required.

Note: This job description is not intended to be all-inclusive. Contractor may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Job Type**: Part-time

**Salary**: $20.00-$24.00 per hour

Expected hours: No less than 20 per week

**Benefits**:

- Flexible schedule
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Weekends as needed

Supplemental pay types:

- Bonus pay

Ability to Commute:

- Victoria, BC V8Z 3L2 (required)

Ability to Relocate:

- Victoria, BC V8Z 3L2: Relocate before starting work (required)

Work Location: Hybrid remote in Victoria, BC V8Z 3L2

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