Current jobs related to Onsite Events Coordinator - Victoria - Bilston Creek Farm

  • Marketing Events Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada Oppizi Full time

    Marketing event coordinator wanted We are currently on the hunt for an energized, smart, well-organized, and motivated mid-level operations specialist to join our Ops Team as a Marketing event coordinator (on-site position). The role will be to manage distribution of flyers operations in downtown Victoria and outskirts. If you are ambitious, passionate...

  • Marketing Events Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada Oppizi Full time

    Marketing event coordinator wantedWe are currently on the hunt for an energized, smart, well-organized, and motivated mid-level operations specialist to join our Ops Team as a Marketing event coordinator (on-site position).The role will be to manage distribution of flyers operations in downtown Victoria and outskirts. If you are ambitious, passionate...

  • Marketing Events Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada OPPIZI Full time

    Marketing event coordinator wantedWe are currently on the hunt for an energized, smart, well-organized, and motivated mid-level operations specialist to join our Ops Team as a Marketing event coordinator (on-site position). The role will be to manage distribution of flyers operations in downtown Victoria and outskirts. If you are ambitious, passionate about...

  • Events Coordinator

    1 week ago

    Victoria, Canada Scale Collaborative Full time

    OUTCOMES Operating within a matrix environment, the Events Coordinator works collaboratively with project and company leads to manage event delivery, logistics, budgets, vendor relationships, speaker engagement and communications. The portfolio includes approximately two to three smaller events per month and two to three larger events each year. Event...

  • Event Coordinator

    7 days ago

    Victoria, Canada Smart, Savvy + Associates Full time

    Are you an experienced events professional with exceptional organizational skills, an eye for detail, and a proven track record of managing client-facing events from concept to completion? Do you thrive in collaborative environments, stay calm under pressure, and excel at anticipating and resolving issues before they arise?  Smart Savvy is pleased to...

  • Event Coordinator

    7 days ago

    Victoria, British Columbia, Canada Smart, Savvy + Associates Full time

    Are you an experienced events professional with exceptional organizational skills, an eye for detail, and a proven track record of managing client-facing events from concept to completion? Do you thrive in collaborative environments, stay calm under pressure, and excel at anticipating and resolving issues before they arise? Smart Savvy is pleased to...

  • Events Coordinator

    2 weeks ago

    Victoria, Canada Passion and Performance Arts Inc. Full time

    Responsibilities: - Coordinate and execute all aspects of events, including planning, organizing, and managing logistics - Collaborate with P&P members and staff - Develop event proposals, budgets, and timelines - Source and negotiate with vendors and suppliers to ensure cost-effective solutions - Manage event registration, attendee lists, and RSVPs -...

  • Events Coordinator

    1 week ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Office of the Vice-President Indigenous- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 11 September 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $65,860.00 - $85,633.00- Additional Posting Information- N/A- Salary...

  • Event Coordinator

    15 hours ago

    Victoria, Canada Royal Roads University Full time

    Reporting to the Associate Director, Events and Ceremonies, the event coordinator is responsible for the planning and professional execution of university signature events, weddings and corporate activities. As a member of the Events and Ceremonies team, they provide event planning expertise and scheduling guidance to the institution to ensure all university...

  • Event Production Coordinator

    2 weeks ago

    Victoria, Canada The Wilder Full time

    **Who are the Wilder?** **The Role** We are looking for someone to work with us to support a new winter experience. We are ideally looking for someone CURRENTLY based in or nearby Victoria, BC or on Vancouver Island, who has strong event, technical and/or operations management experience to be our on-the-ground Production Coordinator for the new festival,...

Onsite Events Coordinator

2 weeks ago

Victoria, Canada Bilston Creek Farm Full time

The Onsite Events Coordinator is responsible for the seamless execution of public and private events held at Bilston Creek Farm including, but not limited to: weddings, seasonal markets and attractions (such as Fire pits, Valentine’s, Mother’s Day, Father’s Day, Halloween, Yuletide ), meetings, workshops, presentations, celebrations

The onsite event coordinator works in collaboration with the Events Manager who plans and schedules these events.

**Location**: Metchosin, BC. In person.

**Days**: most of the events happen on weekends. Friday, Saturday, Sunday Monday are the core work days. Another weekday/evening might be added to match the calendar of events.

**Hours**:Flexible (hours may vary depending on events: some late evenings). Up to 40h/week, 8h/day.

**Wages**: $20 to $23/h depending on qualifications and past experiences.

**Start date**: immediately

**ROLES AND RESPONSIBILITIES**

The essence of this role is to execute events as planned by the Events Manager and to be the main point of contact for clients and visitors during events.

Venue setup/reset: sets up the venue as described by the Events Manager in the Work Order and resets the property after the completion of the event. Additional staffing for event setup/tear down will be provided. The coordinator is expected to lead and give directions to the event staff. Some physical work/lifting might be required. Includes delivering laundry from tents to local laundromat immediately following events, based on a schedule set up by the Events Manager.

Farm aesthetics: has the critical role of ensuring that the venue’s presentation is pristine at all times. The coordinator is expected to do some light cleaning where and when necessary and to take care of the plants around the property. Seasonal and event specific decorations are also under the responsibility of the coordinator, who ensures that they are compatible with the character of the property.

Customer experience: designs, creates and displays clear signage to guide the public and clients to the farm and on the property.

Visuals capture: takes short videos and pictures of every event, uploads to the shared drive and organizes the files for easy search and retrieval. Obtains credits and authorizations as needed.

Farm representative: oversees the execution of all events from start to finish by being present and available to help clients, visitors, vendors, planners and event staff.

Is the first point of contact for phone enquiries on Friday’s, Saturday’s and Sunday’s, answering questions and directing messages to appropriate staff.

Continuous improvement: the coordinator carefully monitors the execution of each event, makes note of improvement opportunities and reports the findings back to the Event Manager and General Manager.
- Enthusiastic, connects well with the public, and communicates effectively with coworkers and suppliers. Ability to make guests, clients and vendors feel welcomed.
- Task and detail oriented
- Excellent organizational skills - have knowledge of the day’s activities and schedule
- Practical troubleshooting skills - ability to come up with a creative solution to any problem that may arise
- Professional appearance, attitude and communication to vendors, clients & guests
- Reliable, on time and willing to be present on site to personally oversee the seamless execution of all events
- Ability to coach and direct a small team with various levels of skills and experience

**Job Type**: Part-time

**Salary**: $20.00-$23.00 per hour

Expected hours: 16 - 40 per week

**Benefits**:

- Casual dress
- On-site parking
- Store discount

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Weekends as needed

Ability to Commute:

- Victoria, BC V9C 3Z5 (required)

Work Location: In person