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Human Resources Coordinator
3 weeks ago
**organization background**
Holland Christian Homes consists of 6 independent/Assisted Living apartment towers, as well as Faith Manor and Faith Manor which are private, non-profit Christian Long-Term Care facilities situated in the City of Brampton. Holland Christian Homes is a growing, dynamic, innovative organization that provides a full continuum of care to individuals in a Christian atmosphere.
We believe that individuals requiring our services have the right to a lifestyle that adequately meets their physical psychological, emotional, social, cultural and spiritual needs. These services are provided by fully qualified professional staff who respects and caries out the values associated with a person-centred approach which include rights, dignity, identity, individuality, respect, privacy, choice and independence.
***
The Human Resources Coordinator performs a wide range of duties related to human resources such as supporting the Director of Human Resources (DHR) for all HR functions that includes recruitment and onboarding, HRIS, Health and Safety, WSIB and Labour Relations, etc., performing administrative duties related to these areas while ensuring privacy, confidentiality and adherence to HCH policies, provincial employment, occupational health and safety Act, and human rights legislation.
**major duties and responsibilities**
**Recruitment, Selection and Orientation**
- Prepare and review job postings to reflect the current duties, qualifications and requirements of openings and post said postings internally and externally (when required)
- Assist hiring managers in recruitment process by offering advice, administrative support, performing screening interviews or participating in Panel Interviews
- Prepare orientation/onboarding packages, arrange orientation/onboarding as well as Mandatory training sessions
- Schedule HR orientation/onboarding to new hires, and follow up with onboarding documentation so that files are complete and accurate
- Create, conduct bi-weekly and update onboarding orientation presentation
- Complement Report to accurately reflect staffing
**Employee’s Training**
- Enter live training into Surge Learning system
- Create Surge Learning profiles, assign orientation training and follow up to ensure completeness
- Coordinate with the trainers for all mandatory training in house and on line
- Produce Surge Learning Reports
**Labour Relations**
- Support DHR in labour relations such as attend discipline and grievance meetings, interpret the collective agreement and request clarification when necessary.
- Provide meeting minutes in labour management quarterly meetings
- Attend discipline meetings with department head and staff as HR representative when the HRM is unavailable. Provide meeting minutes when required to accurately reflect the discussions and decisions of the meetings
- Prepare labour, discipline and grievance documentations such as meeting notes to accurately reflect the facts when required.
- Provide effective HR advice and counsel to employees and management and answer questions from staff and Managers regarding Collective Agreement and policies and procedures to ensure effective problem resolution and compliance with Collective Agreement, Policies and Legislation
- Develop and maintain positive mentoring and advisory relationship with HCH Management Staff
**Health and Safety**
- Assist and Support the HRM for all aspects of Health and Safety programs, initiatives and enquiries
- Receive and process accident and near miss reports and capture onto spreadsheets and summarize for JHSC
- Work in a safe manner and promote safe work practices
- Sit on JHSC committees as needed
- Contribute to the overall professional and safe appearance of the work site
Attendance Management and WSIB Management
- Support DHR/HRM with LOA and WSIB cases, issues and follow up when required
- Create and/or edit letters regarding LOA and WSIB cases and follow up when required
- Complete and submit Form 7 to WSIB and corresponding documents.
- Complete Disability Management Institute (DMI) form and submit to DMI when required
- Create and maintain spreadsheets to reflect LOA and WSIB cases
- Follow up with staff regarding LOA and WSIB when necessary
**Administration**
- Create and maintain surge profiles (employee learning and development platform)
- Review/edit existing policies and procedures and assist in the development of new policies, terms of reference with DHR
- Create and/or maintain spreadsheets such as CQI data, seniority calculation spreadsheet, job posting internal movement, onboarding requirements, leaves of absence, WSIB tracking, accident investigation, near miss, budgets,
- Receive and process physician notes and documentation related to LOAs and WSIB cases
- Summarize WSIB and accident/near miss data for JHSC meetings
- Create confirmation of employment letters, staff movement letters, acceptance of resignation letters, LOA follow up letters
- Create, maintain and
