Administrative Assistant

7 days ago

Happy ValleyGoose Bay, Canada Them Days Incorporated Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- or equivalent experience
**Work setting**:

- Media organization
- Associations and non profit organizations
- Archives
- Arts and culture
**Tasks**:

- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform basic bookkeeping tasks
- Oversee the preparation of reports
- Conduct research
- Assist users in accessing archival materials
- Perform data entry
- Oversee payroll administration
- Create digital records using a scanner
- Prepare agendas and make arrangements for committee, board and other meetings
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Research and retrieve archival materials
**Computer and technology knowledge**:

- Sage Accounting Software
- Database software
- Accounting software
- MS Access
- MS Excel
- MS Office
- MS Word
- Simply Accounting
- MS Windows
- Adobe Acrobat Reader
- Social Media
**Area of specialization**:

- Correspondence
- Reports and records
- Financial statements
- Invoices
**Work conditions and physical capabilities**:

- Attention to detail
**Personal suitability**:

- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
**Other benefits**:

- Free parking available
- Paid time off (volunteering or personal days)
- Variable or compressed work week

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