Administrative Assistant

**Job Title**:Administrative Assistant / Bookkeeper

**Location**: Remote

**Report to**: Controller

**Compensation: $**55,00-$60,000 + Health Benefits, flexible hours and flexible vacation policy

**About us**

Specialty Exports Inc. (SEI) is a young, sales driven company supported by strong logistics, based in Toronto. SEI has a global reach and is currently experiencing hyper growth We are super excited to expand our team to support our growing needs and are seeking a talented bookkeeper to support our Controller and strong administrative skills to assist the two CEO and CFO.

**Our Culture**
- We are a young, modern company, which is highly sales driven, and entrepreneurial.
- We are always seeking new ways to grow and expand.
- We value a “can do attitude” and “hands on approach.”
- We succeed as a team and fail as a team.
- We value and respect the unique skill sets of our team.
- We value a workload orientated approach to job functions. The focus is less on hours worked, and more on results achieved.

**Position Summary**:
Specialized Exports is seeking a detail-oriented, well-organized bookkeeper who can also provide administrative support for our leadership team.

**Key Responsibilities**
- Manage day-to-day financial transactions, including accounts payable and accounts receivable.
- Accurately record and maintain financial data in the company's accounting system.
- Reconcile bank statements, credit card statements, and other financial documents.
- Prepare and process invoices, purchase orders, and expense reports.
- Monitor cash flow and assist with cash management activities.
- Assist with month-end and year-end financial close processes.
- Maintain accurate and up-to-date records of financial transactions and ensure proper documentation.
- Prepare financial reports and assist in financial analysis as required.
- Assist with the preparation of budgets and forecasts.
- Collaborate with cross-functional teams to ensure accurate and timely financial information.
- Ensure compliance with relevant accounting principles, regulations, and internal policies.
- Support the Controller in ad hoc financial projects and tasks as needed.
- Administrative support for the CEO and COO to document policies, process or spreadsheets as needed.

**Skills & Qualifications**:

- Proven work experience as a bookkeeper or worked in a similar financial or administrative role.
- Prior experience in an international company or familiarity with international financial regulations is a plus.
- Proficient in using Microsoft Dynamics accounting software and MS Office Excel.
- A bachelor's degree in accounting, finance, or a related field is preferred.
- Solid understanding of basic accounting principles and practices.
- Detail-oriented with excellent organizational and time management abilities.
- Ability to work independently and remotely with mínimal supervision.
- Excellent written and verbal communication skills.
- Strong ethics and integrity in handling financial information.

**Working Conditions**:

- This is a hybrid position so the individual will work mostly from home and be required to meet for team meetings as needed.
- The individual will be required to have a stable internet connection and a suitable workspace conducive to performing the job responsibilities effectively. The Bookkeeper will collaborate with team members and the Controller using various communication tools, ensuring regular updates and coordination.
- Specialized Exports provides a flexible and supportive work environment, emphasizing work-life balance and professional development opportunities.

If you are a motivated individual with a keen eye for detail and a passion for numbers, we invite you to join our team as a Bookkeeper. Submit your resume no later than August 30th to Nicole Hayman to become a valued contributor to the success of Specialized Exports and to grow your career.