Human Resources Associate

Location - This role is hybrid with a mix of remote and in-person work at North Campus, Edmonton. Position Summary We are seeking a highly motivated and experienced Human Resources Associate to join our dynamic HR Service Partnership team. Under the leadership of a Senior Human Resources Partner (SHRP), the HR Associate (HRA) will work alongside HR Partners and Shared Services to provide HR generalist services. The HRA will work within a large, unionized, complex organization and will collaborate with the HR Partners, HRHSE Centers of Excellence (CoE)’s and the Staff Service Center to support numerous programs and initiatives. “Hire great people and give them freedom to be awesome.” — Andrew Mason Thriving organizations are built on people. The Human Resources, Health Safety and Environment (HRHSE) portfolio is composed of exceptional people creating a people-focused culture to support the institution's vision. We are committed to questioning the status quo, driving excellence, and leading with purpose. We lead with purpose in creating a workplace culture that supports the institution in strengthening its core teaching, research, community engagement, and student enrichment experience. HRHSE is a values-based portfolio; we incorporate our values of trust, accountability, relationship building and safety in everything we do. Our employees are committed to living our values and are grounded in the conviction that leadership should be demonstrated, encouraged and supported at all levels of the institution. In HRHSE, we are made up of six teams that are responsible for providing the highest quality services to our campus community; Total Rewards, Talent Management, Organizational Development, Health, Safety and Environment, Employee and Labour Relations and HR Service Partnerships. Join our practical, results-driven, energized, and engaged team and see firsthand how we live our values, drive change and lead with purpose 1. Human Resources Operations:
- Support departments/faculties in HR Operations in collaboration with the Shared Services
- Analyze trends and recommend process improvements to the Senior HR Partner.
- Communicate proactively with Finance and HR Partners to address emerging issues in a timely manner.
- Escalate employment, benefits and payroll-related issues to Shared Services for various employee types and support staff, graduate assistants, academic teaching staff, casual appointments, and temporary appointments.
- Participate in assigned projects, committees, and cohorts. 2. Talent Acquisition:
- Provide advice and support for the end-to-end recruitment process, working with the appropriate stakeholders.
- Assist in the recruitment and selection of tenure-track faculty positions.
- Support duty to accommodate and recall processes in collaboration with Shared Services.
- Facilitate the onboarding of new employees, providing the necessary tools and resources.
- Coordinate non-Canadian hires and support relocation processes with Shared Services 3. Job Design and Organization Development:
- Analyzes and evaluates MAPS, APO, TLAPO, TRAS and support staff positions using various job evaluation methodologies.
- Consults with organizational leaders to collect detailed information on jobs and the operating context.
- Conducts job audits with incumbents as needed to ensure there is a fulsome understanding of the position accountabilities and responsibilities.
- Conducts detailed analysis and review of positions to understand the work assigned and compare it to the appropriate job evaluation system.
- Assists clients in designing jobs and job systems, as well as providing support for the creation of Job Fact Sheets and Position Descriptions, as required. 4. Performance Development:
- Support departments/faculties in complying with annual performance appraisal and probationary review processes.
- Provide ongoing support and coaching to people leaders on performance development and management. 5. Learning and Development:
- Support the implementation of institutional programs and initiatives to enhance organizational effectiveness and learning.
- Conduct or arrange in-service training for departments/faculties under the direction of HR Partners or Senior HR Partner. 6. Employee Relations:
- Provide advice on collective agreements, handbooks, policies, and procedures to employees at all levels.
- Support attendance and absenteeism issues, return to work planning, accommodations, terminations, coaching, counseling, and discipline recommendations under the direction of the Senior HR Partner.
- Assist with workplace disruptions and conduct research for disputes, grievances, complaints, and arbitrations.
- Support the delivery of offboarding programs for voluntary and involuntary terminations. 7. Employee Wellness and Return to Work:
- Assist leaders and supervisors in facilitating the return to work process for employees on leaves of absence.
- Identify a