Health & Safety Administrator - Safety

1 week ago

Vaughan, Canada Toro Group of Companies Full time

JOB SUMMARY
Responsible for providing administrative support to a team of Health & Safety professionals in both the manufacturing and construction industries.

MAJOR RESPONSIBILITIES/ACCOUNTABILITIES
Health and Safety
- Create and maintain a culture of Safety First.
- Works with the Health & Safety Department to ensure implementation of Toro Aluminum’s safety program and adherence to all safety requirements.
- Report any known workplace hazards or violations of the Act to promptly in line with Company process.

Technical/Function
- Preparing and maintaining the health safety incident-reporting statistics.
- Support the health and safety team in the management of the Occupational Health and Safety Management System and ensure policies and procedures are reviewed and updated annually.
- Providing administrative support to the team in the areas such as data entry, typing correspondence, filing, shipping and receiving, order supplies, and calendar management.
- Reviewing and tracking Safety Training Records of all Toro employees and sub-contractors in their respective document tracking system.
- Distributing safety related documentation to clients and sub-contractors on Toro plants and construction sites.
- Organizing materials and logistics for internal and external meetings; recording and preparing minutes of meetings.
- Re-vamping and maintaining the HSE share drives and file storage strategy and protocols.
- Determine, establish, and maintain administrative policies and procedures related to Controlled Documents.
- Performs other duties as required by the needs of the business.

Internal/External Customer Service
- Builds and maintains strong relationships with internal stakeholders, clients, subcontractors, and Toro Aluminum stakeholders.

Administration
- Submits weekly site safety reports to the Toro Group Construction Team.

EDUCATION AND QUALIFICATIONS
- Diploma/certificate in business administration (or related area) or equivalent experience.

EXPERIENCE
- 3 to 5 years or more of related work experience, not essential but preference will be given to individuals with HSE experience.
- Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws.

SKILLS
- Advanced computer skills including MS Office (specifically Word, Excel, Power Point, and Outlook, Teams, SharePoint, OneDrive, Office 365).
- Experienced with using databases and maintaining intranet sites (SharePoint, html) considered a bonus.
- Superior time-management skills, multitasking skills, and the ability to prioritize tasks.
- Strong problem identification and problem resolution skills.
- Strong numerical and analytical skills and aptitude.
- Proven ability to communicate, verbally and in writing, to various levels.

DEMONSTRATE COMPANY VALUES
- Do what you say - act with integrity so our customers and internal partners trust us to deliver results.
- Get it done - find solutions to ensure the job gets done right.
- Be better every day - take pride and be passionate about improving our business, safety, and quality and strive to be the best.
- Think big picture - think long-term, be strategic and have a vision. Your investment in our business, is critical to our success.
- Build strong relationships - value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders.

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