Office and Financial Administrator

1 week ago

Kemptville, Canada ONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION - District 26 Full time

**Job Summary**

**Role & Responsibilities (including but not limited to)**:
**Administrative Duties**:

- Answer phone calls, direct messages, and greet visitors, providing information and assistance or referring inquiries to appropriate personnel.
- Maintain office calendars, coordinating meetings and events, including arranging logistics, preparing documentation, and managing catering.
- Provide general clerical support including data entry, filing, photocopying, collating, labelling, and dispatching correspondence.
- Prepare and maintain updates to our District website and social media accounts, reports from electronic or manual files, mailing lists, and databases.
- Ensure confidentiality in handling sensitive information in compliance with relevant legislation, including the Freedom of Information and Protection of Privacy Act.
- Perform other duties as assigned

**Accounting & Financial Duties**:

- Process approved e-transfers and payments for bills, vendors, and other financial obligations.
- Update and track committee budgets, providing financial summaries and reports as needed.
- Work closely with bargaining unit treasurers to ensure accurate financial reporting and coordination of expenses.
- Assist with preparing financial documents, reports, and budget forecasts.
- Support the Office with any accounting-related tasks as needed.

**Education & Experience**:

- Successful completion of college-level education, with at least three (3) years of experience in an administrative role, including some financial or accounting duties.
- Proven proficiency in Microsoft Office, particularly Excel, Outlook, Word, and calendaring.
- Experience with Sage accounting software required.
- Experience with website creation tools and experience working in HTML.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines efficiently.
- Excellent written and oral communication skills in English.
- Ability to work collaboratively in a team environment and communicate effectively and courteously with members, staff, and the public.
- Familiarity with unionized environments or an interest in working within a unionized context is a strong asset.

**Salary, Benefits & Working Conditions**:

- **Salary**: $27,475 - $38,465 annually
- **Hours**: 30 hours /week
- **Term**: This is a permanent, recurring 10-month position, working from September through June each year, with an additional two days of work scheduled in the summer (typically one in July and one in August).
- Occasional flexibility may be required to work outside regular business hours or with mínimal notice for overtime.
- **Location**: This position is based at our office in Kemptville, ON, with the requirement to work on-site.

**To Apply**:
**Deadline for Applications**: Friday, June 13th, 2025

**No phone calls please.** We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Expected hours: 30 per week

**Benefits**:

- Company pension
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-06-13

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