Executive Support Coordinator

6 days ago

Orillia, Canada eCapital Full time

**Who we Are**:
At eCapital, we are committed to supporting small and middle-market companies in the United States, Canada, and the UK by accelerating their access to capital through financial solutions like invoice factoring, factoring lines of credit, and asset-based lending. Through our Commercial Finance, Staffing and Freight Factoring divisions, we leverage a fully integrated technology platform to provide flexible, customized capital solutions to a broad set of industries. **Our core values of agility, relationships, accountability, and innovation guide our employee culture and our way of doing business.** For more about eCapital, please visit our website.

The role of Executive Support Coordinator is an excellent opportunity to be a part of a dynamic executive support team in a growing company. Our company is expanding rapidly and aims to be an industry leader on a global scale. This rare opening to join the executive support team offers a unique combination of city sophistication while enjoying the ambiance of cottage country living. The opportunity comes with an unlimited possibility to grow and learn.

This role will lead our travel program ensuring superior service, along with streamlining processes for efficiency where possible. In addition, this role will report to and be a key support to the Chief of Staff, assisting with projects and administrative pieces as assigned.

RESPONSIBILITIES:

- Manage & be accountable for all international and domestic travel requests including airfare, hotel, and car reservations, ensuring time and cost effectiveness. Prepare detailed itinerary for executives and liaising with them to address nuances and special requests. Be on standby, ready to respond quickly to last minute changes
- Lead administrative tasks on behalf of the executive include expense reporting, document managing, briefing documents, agenda and minute preparation.
- Review documents and presentation material prepared for executive team to ensure consistent format, grammar, spelling and edit as necessary.
- Act as back up for the Chief of Staff, supporting activities like:

- Management of executive schedules
- Streamline issues and respond the requests directed to the executive
- As directed, participate in and lead activities to support special projects, assignments and/or reports, either independently or in cooperation with other employees.
- Review incoming communications, identify action required, execute as appropriate, and monitor the issue(s) for follow-up.

**REQUIREMENTS**:

- Post-secondary diploma or degree preferred
- 1-3 years’ experience with executive travel coordination.
- Expert level experience in Microsoft suite and Adobe. Salesforce experience is considered an asset.
- Must have strong organizational and time management skills and ability to manage multiple priorities and prioritize work.
- Possess superior written and verbal communication skills.
- Confident working under pressure in a fast-paced office and meeting tight timelines.
- Proficient working independently and self-directed, with strong capabilities to troubleshoot as required.
- Ability to take rapid fire direction and problem solve independently.
- Demonstrate discretion, tact, and diplomacy, to maintain confidence, and respect for the privacy and integrity of the office you represent.

ZwlLX4SzbG

  • Operations Support Coordinator

    2 weeks ago

    Orillia, Canada Schelde Sports Full time

    **Operations Support Coordinator - Job Description** **Title** Operations Support Coordinator **Reports To** Operations Manager **Summary** The Operations Support Coordinator, under the direction of the Director of Operations, will be responsible for supporting the Operations team and the day to day activities in operations including Production...

  • Executive Assistant

    4 days ago

    Orillia, Canada Couchiching Family Health Team (CFHT) Full time

    Couchiching Family Health Team Position**:Executive Assistant & HR Generalist** **(FULL-TIME 12 MONTH CONTRACT—NO BENEFITS)** Reports to**:CEO & Director of Operations** **Summary** Reporting to the Director of Operations, the Executive Assistant and HR Generalist will be responsible for coordinating and administering a variety of HR related functions...

  • Mentoring Coordinator

    2 weeks ago

    Orillia, Canada Big Brothers Big Sisters of Orillia & District Full time

    **Reports to**: Executive Director **Location**: Orillia & District (some travel through the region) **Position Type**: Full-time (Contract - 3 Years) **Start Date**: July 2025 **Compensation**: Commensurate with experience and qualifications **Function**: The Mentoring Coordinator is responsible for the delivery, evaluation, and growth of our...

  • Customer Service Manager

    2 weeks ago

    Orillia, Canada Mancini Homes Ltd. Full time

    The Customer Service Manager & Administrative Support is responsible for managing customer service operations related to new home construction and providing administrative support to senior management. This role ensures seamless communication with homeowners, coordinates warranty claims, resolves service issues, and assists with administrative tasks for the...

  • Events Coordinator

    2 days ago

    Orillia, Canada Michaels Stores Full time

    Store - ORILLIA, ON Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they’re looking for. Ensure all customers receive a fast and friendly checkout...

  • Executive Assistant

    2 weeks ago

    Orillia, Canada Cottage Country Family Health Team Full time

    **EXECUTIVE ASSISTANT - FULL TIME** **Primary Location**: Bracebridge **Position Description**: The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Director (ED). The Executive Assistant works closely with the ED to provide leadership and support in the implementation, maintenance and monitoring of...

  • Couchiching Ontario Health Team- Executive Assistant

    2 days ago

    Orillia, Canada Couchiching Family Health Team (CFHT) Full time

    **Couchiching Ontario Health Team** **JOB DESCRIPTION** **POSITION**:Executive Assistant - Couchiching Ontario Health Team **REPORTS TO**:Executive Director, Couchiching Ontario Health Team **EFFECTIVE DATE**:May 2025 ***: The Executive Assistant is responsible for providing administrative support to the Executive Director and the Couchiching Ontario...

  • Executive Director

    2 days ago

    Orillia, Ontario, Canada The Couchiching Conservancy Full time

    Job PostingExecutive DirectorThe Couchiching ConservancyLocation:Orillia, OntarioReports to:Board of DirectorsDuration: Permanent, Full-TimeDeadline for Submissions:January 13, 2026Start Date:ideallyaboutMay 1, 2026About the Couchiching ConservancyTheCouchiching Conservancyis a charitable land trust with a mission to protect nature for future...

  • Shipping Coordinator

    2 weeks ago

    Orillia, Canada Bee By The Sea Canada Inc Full time

    **Responsibilities**: - Coordinate and oversee all aspects of the shipping process, ensuring timely and accurate delivery of products - Prepare shipping documents, including bills of lading, invoices, and shipping labels - Collaborate with internal teams to ensure proper packaging and labeling of products - Communicate with carriers to schedule pick-ups and...

  • Executive Assistant

    4 days ago

    Orillia, Canada Couchiching Family Health Team Full time

    **POSITION**:Executive Assistant - Couchiching Ontario Health Team - Contract no benefits **REPORTS TO**:Executive Director, Couchiching Ontario Health Team **PRIMARY RESPONSIBILITIES**: Providing administrative assistance to the COHT team as required including: - Maintaining confidential office administration functions including, preparing general...