Executive Assistant

Couchiching Family Health Team

Position**:Executive Assistant & HR Generalist**

**(FULL-TIME 12 MONTH CONTRACT—NO BENEFITS)**

Reports to**:CEO & Director of Operations**

**Summary**

Reporting to the Director of Operations, the Executive Assistant and HR Generalist will be
responsible for coordinating and administering a variety of HR related functions including
recruitment, on-boarding, benefits administration, and HR administration. The position will
also support the senior management team with operations including planning events, liaising
with physicians and community partners etc.

**Core Competencies**
- Time Management
- Problem Solving
- Accountability and Dependability
- Providing Consultation
- Ethics and Integrity
- Planning and Organizing
- Communication Skills
- Professionalism
- Problem Solving

**Job Duties**

**Executive Assistant Duties**
- Complete tasks for senior management as including scheduling and coordination for senior

and all-staff meetings
- Responsible for petty cash and corporate credit card
- Liaise with PCPs for physician updates and onboarding
- Assist with facility issues including new projects, and emergency signage
- Plan and facilitate staff events
- Coordinate requests for release of patient information with the Director of Clinical Services

**HR Duties**
- Facilitate recruitment in collaboration with hiring manager process including posting jobs

preparing employment agreements
- Oversee on-boarding including creating new profiles/files, preparing orientation schedule,

assigning learning material and tracking progress
- Maintain human resource records data bases of staff files, licenses and certificates and

staff lists
- Administer and report on staff training via learning management software (LMS)
- Administrative responsibilities for employee benefits program including adding and
- removing employees and updating information- Coordinate tasks related to employee leaves including updating files, changing access, and
- updating lists- Support Health and Safety Committee
- Complete other duties and projects as assigned

**Skills and Specific Job Requirements**:

- Computer competency: Windows, all Microsoft Office programs, Microsoft Teams,
- Excellent interpersonal skills
- Prior HR experience
- Ability to keep and retain confidential information
- Problem solving and conflict resolution skills
- Proficiency in verbal and written communications
- Demonstrate strong organizational skills with the ability to prioritize and maintain a

variety of activities
- Ability to work independently with minimum supervision
- Knowledge of the Family Health Team model an asset
- Ability to work in fast paced, changeable environment, and be flexible
- High degree of accuracy and attention to detail and internal communications
- Exercises good judgment and shows a willingness to take on new challenges
- Ability to work evenings, if required
- Works well in a team environment and works collaboratively with all team members

**Education and Experience Requirements**:

- Post-Secondary school diploma or degree in office or business administration an asset
- Prior at a senior level preferably in a health care setting
- Able to work flexible hours including evenings when required
- It is a condition of employment that you receive the necessary vaccinations to protect

against infection of COVID-19, or any similar infectious diseases, which may be
recommended by governmental and public health authorities from time to time
- Police Record/Vulnerable Sector Check
- The Couchiching Family Health Team supports diversity, equity and a workplace free from _
- harassment and discrimination. The CFHT is committed to an inclusive, barrier-free _
- recruitment and selection process and workplace. If you are contacted to participate in our _
- recruitment process, please advise the interview coordinator of any accommodations. The _
- CFHT has an Accommodation Policy and Procedure to ensure you have access to a fair and _
- equitable process. While we thank all applicants, only those contacted for an interview will be _
- acknowledged._