Office Administrator

**The Corporation of the County of Huron’s**:
**Economic Development Department**:
**is seeking a**:
**Full-time Office Administrator to Join the Team**:
**Position Summary**:
The Office Administrator will work closely with the Economic Development staff to welcome clients and guests. This position is responsible for the daily functions of the Economic Development Department. This individual will greet clients, take phone calls, and connect clients with the correct resources. This position will be responsible for the organization of the office, including financial functions, budget tracking, payroll functions, public enquiries & inter-office inquiries as well as working with other Departments within the County of Huron.

Positive and welcoming behaviour is an asset with the ability to handle all projects with a customer service-oriented approach. Problem-solving skills and the ability to work independently is also an asset. The department has many moving parts and so the environment is fast-paced and constantly changing with many competing demands.

This job is 5 days per week in the Goderich office at the front desk.

**What We Offer**:
At the County of Huron, we’re committed to offering a modern work environment that puts people first. We are a Certified Living Wage employer that values equity, diversity and inclusion. We offer our staff competitive wages and a comprehensive benefits package.

The County of Huron offers a diverse portfolio of employment opportunities. When you join our team, you’ll have the benefit of working with and learning from, people who have a broad range of skills and knowledge. We offer training, mentorship, and career development opportunities to all staff. When you work for the County of Huron, you invest in the community, and you benefit from seeing the results of your efforts firsthand. It’s a great place to work

**Role and Responsibilities**:

- General Duties
- Responsible for greeting all economic development clientele and front desk supervision.
- Responsible for proactively managing and reconciling accounts payable and receivable for the department.
- Support Economic Development Team staff on reporting requirements, financial reconciliation and day-to-day duties as requested.
- Preparation of payroll (Time Manager System); budget controller.
- Software proficiency, including Microsoft Office, Access database, Excel, InDesign, WordPress and Adobe Pro for creating accessible documents and fillable forms.
- Assist staff on special projects and events, such as the SLED Program; OWC Signage Program, Tourism Projects & Events; Immigration Partnership Projects & Events; SBEC Projects & Events. This will include management of contact list(s), arranging venues and meals, preparation and circulation of agendas and materials, attendance at meetings for registration (may involve the receipt of money) and note-taking.
- Provide professional assistance to and work with lower-tier municipalities, government agencies, professionals, volunteer organizations and the general public.
- Responsible for maintaining and updating Administrative procedures.
- Maintained filling systems and department records.
- In charge of petty cash; transactions and balancing.
- Obtain quotes for Department (i.e. printing, office equipment, etc).
- Responsible for ensuring office supplies and equipment are maintained.
- Assist staff with tracking monthly data and input to the database.
- Provide assistance to clients and members of the public while working under many simultaneous deadlines.
- Assist staff in organizing workload to meet competing demands and frequent deadlines.
- Coordinate schedules for many people including the Director, staff, the public, Board members, etc. which also includes registering and organizing accommodations, and transportation for staff attending conferences/seminars.
- Other duties as assigned.
- Personal Attributes
- Demonstrate the ability to lead, motivate, collaborate and influence the staff Senior Managers and Council.
- Demonstrate exceptional communication and tact when communicating with a large population of individuals with diverse backgrounds and interests.
- Possesses integrity and ethics. Respectful of others and respected by peers. Is honest, sincere, dependable, authentic and trustworthy.
- Customer service is centred on the execution of all duties.

**Qualifications and Education Requirements**:

- 1-year post-secondary diploma in business administration or related field.
- 2 years of experience in a high-volume office setting
- Customer service training would be considered an asset.
- Current knowledge of business-related software and technology, such as Microsoft Office.
- Proficient with WordPress.

**Preferred Skills**:

- Experience and financial skills to complete payroll accounts payable and receivable.
- Software proficiency, including Microsoft Office, Access database, Excel, InDesign, and Adobe Pro for creating accessible documents and fill