Operations Administrator

1 week ago

Surrey, Canada VINCI Group Full time

**WHO WE ARE**

Mud Bay Drilling is a high-quality, geotechnical, environmental, and exploration drilling contractor. During the past 50 years of continuous operation, we’ve built a reputation based on trust and experience. Mud Bay specializes in the collection, analysis and presentation of sub-surface engineering data for site characterization, foundation design, stability analysis and seismic / liquefaction assessment in the geotechnical, mining, transportation, infrastructure and environmental engineering industries.

Mud Bay Drilling offers a comprehensive benefits package for all regular full-time employees including extended health, dental, long-term disability and life insurance, wellness program, RRSP matching, corporate stock incentives, a referral bonus, professional development and more

**ABOUT THE OPPORTUNITY**

**WHAT YOU'LL DO**

**Receptionist Duties**
- Sit at the front desk and warmly greet visitors.
- Answer incoming phone calls and direct them to the appropriate staff members.
- Handle general inquiries and provide information about the organization.
- Be responsible for general office upkeep.

**Schedules & Record Keeping**
- Coordinate and schedule Health, Safety, and Environment (HSE) training sessions.
- Manage training bookings, including participant registration and attendance tracking.
- Arrange and manage Drug and Alcohol (D&A) testing appointments for employees.
- Maintain accurate training and D&A documentation in accordance with organizational policies and legal obligations
- Assist managers in updating and releasing operation schedules, ensuring all relevant team members are informed of any changes or updates to the schedule.

**Administrative Support**
- Assist the manager in preparing site-specific health and safety plans
- Manage and track commercial vehicle inspections, ensuring compliance with regulations and maintenance schedules.
- Maintain accurate records of vehicle inspections and follow up on any required actions.
- Assist in managing purchase orders (POs) and receipts, ensuring timely processing and accurate documentation.
- Provide general administrative assistance and coverage for other office staff as needed.
- Assist with various tasks, such as data entry, filing, organizing documents and other ad-hoc office support.

**WHAT WE'RE LOOKING FOR**

**Education Requirements**
- Completion of high school diploma or equivalent
- Completion of an administrative certificate or 2-year diploma program from a university or college is a huge asset

**Experience Requirements**
- Previous office administration experience an asset
- Previous receptionist experience an asset

**Technical Requirements**
- Excellent written and verbal communication skills.

**Soft Skill Requirements**
- Effective communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.

Mud Bay Drilling is an equal-opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law.

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